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For Companies At a Glance
- Tasks: Manage office operations, coordinate health and safety, and support executive tasks.
- Company: Isio is a dynamic firm providing innovative solutions in Pensions, Investment, Benefits, and Wealth.
- Benefits: Enjoy flexible working options, professional development, and a supportive team culture.
- Why this job: Join a forward-thinking company that values diversity and empowers its employees to excel.
- Qualifications: Previous experience in an executive support role and proficiency in Microsoft Office required.
- Other info: We promote an inclusive workplace where everyone feels they belong.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
We’re growing and want you to be a part of our journey.
Executive Secretary/ Office Manager
We are looking to hire an Executive Secretary/Office Manager with exceptional administrative and office management skills to join our Birmingham office.
Role Responsibilities
- Office management responsibilities to support the day-to-day office operation and local health and safety co-ordination, including external contractors.
- Local health and safety coordination for contractors, colleagues and guests.
- Some diary management for local Partners (organising meetings – particularly where multiple attendees and combination of internal/external, room bookings, travel organising etc).
- Liaising with external office management/ reception staff, cleaners, post, couriers, external caterers/events teams where appropriate.
- Operate and maintain office equipment.
- Compile, proofread and revise drafts of documents and reports.
- Prepare reports, presentations and correspondence accurately and swiftly.
- Answer and screen telephone calls, and respond to emails, messages and other correspondence.
- Support Business Development campaigns and sales meetings.
- Organise the office layout and manage the process for ordering stationery and equipment.
- Professionally greet and receive guests and clients and visitors and ensure their experience is pleasant and professional.
- Ensure efficient and effective administrative information and assistance.
Experience Required
- Previous experience in an executive support role.
- Methodical thinker.
- Thorough understanding of clerical and secretarial principles.
- Fantastic organisational skills.
- Detail oriented.
- Ability to work under pressure and meet deadlines.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office, especially Word, Powerpoint and Excel.
Demonstrated Commitment to our Core Purpose
- Power in Partnership: We work in partnership with our clients & each other – building open and trusted relationships. Working together allows us to deliver the best for our clients.
- Future Focus: We want to push our industry forward by solving problems in better ways that benefit both our clients & society.
- Strength in Difference: We work with diverse perspectives to find better solutions. Working with differences makes us stronger.
- People First: We recognise that pensions is a people business. People are the source of Isio’s expertise and it is people’s lives that we affect through our advice.
What we offer you
Isio is a people business, and we’re committed to helping our great colleagues gain a wide variety of experience, significant development opportunities and progression through the business. The variety of work that’ll be available to you will enable you to do this.
You can find out more about Isio and the benefits we offer on our careers page.
About Isio
Isio was ‘born’ in 2020 from the sale of KPMG UK’s Pension Practice to a private equity firm. An industry-leading challenger, we provide diverse expertise spanning Pensions, Investment, Benefits and Wealth to give clients an integrated experience.
Isio is built by challengers, innovators and forward-thinkers, grounded around a vision which strives to deliver greater financial confidence for everyone. We empower and develop those who join us – valuing curious minds and giving people the freedom to outperform. Known and respected for our agility, we harness specialist experience, bold thinking and the desire to push the boundaries of what we can achieve for our clients, from small to blue chip, public to private.
At Isio, we are committed to fostering an inclusive, equitable and diverse workplace, in which our colleagues feel they belong, regardless of background or difference. We uphold the values of respect, fairness, and inclusion in our actions and decisions. We believe that by adhering to these principles, we will create a stronger, more innovative, and supportive environment for all, as well as ensuring that the advice and support we provide to our clients is more creative, more insightful and leaves a lasting impact.
We have offices across the UK and many of our roles offer a hybrid, flexible approach to work to help create a work-life balance that works for you. Isio Group is an equal opportunities employer and we welcome applications from all suitably qualified candidates.
If you think you may require a reasonable adjustment to be made for any reason at any stage of your recruitment process, please ask us.
Executive Secretary/ Office Manager employer: Isio
Contact Detail:
Isio Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Secretary/ Office Manager
✨Tip Number 1
Familiarise yourself with the specific tools and software mentioned in the job description, particularly Microsoft Office applications like Word, PowerPoint, and Excel. Being proficient in these will not only help you stand out but also demonstrate your readiness to hit the ground running.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in previous roles. This could include diary management, coordinating meetings, or handling office logistics, which are key responsibilities for this position.
✨Tip Number 3
Research Isio's core values and think about how your personal values align with theirs. Be ready to discuss how you can contribute to their mission of fostering partnerships and inclusivity during any interviews or discussions.
✨Tip Number 4
Network with current or former employees of Isio on platforms like LinkedIn. Engaging with them can provide valuable insights into the company culture and expectations, which can be beneficial when preparing for interviews.
We think you need these skills to ace Executive Secretary/ Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative and office management skills. Emphasise any previous experience in executive support roles and showcase your proficiency in Microsoft Office, particularly Word, PowerPoint, and Excel.
Craft a Compelling Cover Letter: Write a cover letter that reflects your understanding of the role and the company. Mention how your skills align with their core values, such as partnership and inclusivity, and provide specific examples of how you've successfully managed office operations in the past.
Showcase Your Organisational Skills: In your application, highlight your fantastic organisational skills and attention to detail. Provide examples of how you have effectively managed diaries, organised meetings, and coordinated with external contractors or teams.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are crucial for the Executive Secretary/Office Manager role.
How to prepare for a job interview at Isio
✨Showcase Your Organisational Skills
As an Executive Secretary/Office Manager, your ability to organise is crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously, and highlight any tools or methods you use to stay organised.
✨Demonstrate Communication Proficiency
Excellent written and verbal communication skills are essential for this role. During the interview, be clear and concise in your responses, and consider preparing a brief presentation or report to showcase your proficiency with Microsoft Office tools like PowerPoint.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and how you handle pressure. Think of scenarios where you've successfully managed conflicts, coordinated events, or dealt with unexpected challenges, and be ready to share these experiences.
✨Emphasise Your People Skills
Since this role involves interacting with various stakeholders, it's important to convey your ability to build relationships. Share examples of how you've effectively collaborated with colleagues, clients, or external partners to achieve common goals.
