Project Proposals Engineer

The role holder is accountable for supporting the achievement of Ishida Europe's order intake targets through the delivery of accurate, timely, and commercially robust proposal outputs, aligned to defined processes and governance.

Deliver high-quality, accurate, and complete proposal outputs aligned to agreed technical and commercial scope. Ensure timely delivery of all proposal activities in line with business priorities and customer expectations. Maintain full compliance with defined processes, governance standards, and data integrity requirements.

• Develop accurate and complete proposal content aligned to defined technical solutions and customer requirements.
• Incorporate in-house development activities to support the creation of bespoke design solutions, thereby enhancing Ishida's technical capability, strengthening market positioning, and supporting the retention of intellectual property.
• Prepare and maintain layout drawings, system descriptions, and supporting technical documentation.
• Ensure alignment between Applications inputs and proposal outputs, including scope, performance assumptions, and system design.
• Coordinate with internal stakeholders to ensure all required inputs are captured, validated, and reflected correctly.
• Review customer User Requirement Specifications (URS) and ensure the proposal content is aligned to customer requests.
• Prepare detailed and accurate cost sheets covering equipment, integration, and implementation activities.
• Ensure all cost inputs are complete, validated, and aligned to the agreed scope of supply.
• Support commercial submissions by providing clear and structured cost and scope information.
• Identify and highlight risks, assumptions, and exclusions that may impact cost or delivery.
• Manage assigned workload to ensure timely delivery of proposals in line with agreed priorities and deadlines.
• Support Sales teams with responsive and proactive handling of enquiries and quotation requests.
• Monitor progress of assigned opportunities and escalated risks to delivery timelines where required.
• Ensure all activities are completed in line with defined processes, governance requirements, and standard templates.
• Maintain accurate and up-to-date records within CRM systems (Dynamics 365), including opportunities, quotations, and customer interactions.
• Support stage-gate requirements by ensuring all necessary documentation (costs, risks, assumptions) is complete and available.
• Support the transition from proposal to order by ensuring all technical and commercial documentation is complete and accurate.
• Assist in the preparation of handover packs for Project teams, ensuring clarity of scope, assumptions, and deliverables.
• Support internal and external meetings where required, including customer sales visits, site surveys, FATs, PDIs, and project kick-offs.

• Degree in Mechanical and/or Electrical Engineering.
• Full UK driving licence and valid passport.
• Strong technical and sales writing skills in a third-person narrative.
• Competent working knowledge of Microsoft Office and 2D AutoCAD.
• Clear understanding of technical layout drawings.
• Good understanding of the food industry and FMCG production systems.
• Ability to work to deadlines and manage multiple enquiries effectively.
• Excellent communication and organisational skills, strong ability to problem solve, and proven track record of delivering against objectives.
• Fluency in English.

• Proven experience within a design, project, or proposal environment.
• Additional skills in SolidWorks 3D CAD.
• Fluency in another language.
• Highly organised, detail-oriented, and action-focused.
• Strong planning and prioritisation skills.
• Results-oriented mindset, strong interpersonal and customer-focused approach, ability to collaborate while maintaining high standards and attention to detail.