At a Glance
- Tasks: Support daily operations and enhance employee experience in a dynamic office environment.
- Company: Established engineering organisation with a focus on teamwork and innovation.
- Benefits: Flexible part-time hours, competitive pay, and a supportive work culture.
- Other info: Open to diverse applicants; great opportunity for career growth.
- Why this job: Join a vibrant team and make a difference in office and HR operations.
- Qualifications: Experience in office administration or HR, with strong organisational skills.
The predicted salary is between 35000 - 40000 £ per year.
Overview
An established organisation within the engineering sector is seeking a highly organised and proactive Office & People Operations Assistant to support its Edinburgh office.
The role combines office administration and HR coordination responsibilities, contributing to the smooth running of daily operations and supporting employee experience across the organisation
Key Responsibilities
- Office Administration
- Manage office supplies, including refreshments and consumables
- Coordinate procurement of stationery and basic office equipment
- Support shipping, courier arrangements, and packaging needs
- Assist in organising meetings, internal events, and catering
- Liaise with external vendors such as cleaners and maintenance providers
- Support workspace projects, including potential relocation planning
- Maintain inventory tracking of equipment and supplies
- Support health and safety processes, including drills and first aid coordination
- Manage access control and security administration
- Prepare onboarding materials and starter packs for new employees
- Assist with grant-related administrative tasks
- People & HR Coordination
- Coordinate recruitment activities, including interview scheduling with internal stakeholders
- Prepare and publish job advertisements via an internal recruitment system
- Conduct initial candidate screening and support shortlisting processes
- Assist with onboarding of new employees
- Provide administrative support for employee benefits processes
- Support engagement with universities for early career recruitment initiatives
- Candidate Profile
- Previous experience in office coordination, administration, or HR roles
- Strong organisational and multitasking abilities
- High level of discretion when handling confidential information
- Excellent communication and interpersonal skills
- Proactive, reliable, and detail-oriented approach
- Open to work on a 3,5 Days per week basis
We are an equal opportunity employer and value diversity. All qualified applicants will receive consideration regardless of background or personal characteristics.
Office Assistant/ Manager (Part-Time) in Livingston employer: ISG International Service Group
ISG International Service Group is an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation in the heart of Edinburgh. With a strong commitment to employee growth, we provide ample opportunities for professional development and career advancement, alongside competitive benefits that support work-life balance. Join us to be part of a diverse multinational team where your contributions are valued and recognised.
Contact Details:
ISG International Service Group Recruitment Team
