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- Tasks: Support office operations and HR coordination in a dynamic engineering environment.
- Company: Established organisation in the engineering sector with a focus on employee experience.
- Benefits: Flexible working hours, supportive team culture, and opportunities for professional growth.
- Other info: Open to candidates from diverse backgrounds; part-time role available.
- Why this job: Join a proactive team and make a real difference in daily operations and employee engagement.
- Qualifications: Experience in office administration or HR, strong organisational skills, and excellent communication.
The predicted salary is between 25000 - 32000 £ per year.
An established organisation within the engineering sector is seeking a highly organised and proactive Office & People Operations Assistant to support its Edinburgh office. The role combines office administration and HR coordination responsibilities, contributing to the smooth running of daily operations and supporting employee experience across the organisation.
Key Responsibilities
- Manage office supplies, including refreshments and consumables
- Coordinate procurement of stationery and basic office equipment
- Support shipping, courier arrangements, and packaging needs
- Assist in organising meetings, internal events, and catering
- Liaise with external vendors such as cleaners and maintenance providers
- Support workspace projects, including potential relocation planning
- Maintain inventory tracking of equipment and supplies
- Support health and safety processes, including drills and first aid coordination
- Manage access control and security administration
- Prepare onboarding materials and starter packs for new employees
- Assist with grant-related administrative tasks
People & HR Coordination
- Coordinate recruitment activities, including interview scheduling with internal stakeholders
- Prepare and publish job advertisements via an internal recruitment system
- Conduct initial candidate screening and support shortlisting processes
- Assist with onboarding of new employees
- Provide administrative support for employee benefits processes
- Support engagement with universities for early career recruitment initiatives
Candidate Profile
- Previous experience in office coordination, administration, or HR roles
- Strong organisational and multitasking abilities
- High level of discretion when handling confidential information
- Excellent communication and interpersonal skills
- Proactive, reliable, and detail-oriented approach
- Open to work on a 3.5 Days per week basis
We are an equal opportunity employer and value diversity. All qualified applicants will receive consideration regardless of background or personal characteristics.
HR & Office Assistant in Livingston employer: ISG International Service Group
Contact Detail:
ISG International Service Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR & Office Assistant in Livingston
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering sector and let them know you're on the hunt for an HR & Office Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and reflects your skills in office administration and HR coordination. Engage with relevant content and connect with professionals in the field to boost your visibility.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by researching common questions for HR roles and think about how your experience aligns with the responsibilities listed in the job description. Role-play with a friend to build confidence.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications come directly from candidates who are genuinely interested in joining our team. It shows initiative and enthusiasm, which are key traits we look for!
We think you need these skills to ace HR & Office Assistant in Livingston
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the HR & Office Assistant role. Highlight any relevant office administration or HR coordination experience to show us you’re the perfect fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to tell us why you’re interested in this role and how your background makes you a great candidate. Keep it engaging and personal!
Show Off Your Organisational Skills: Since this role requires strong organisational abilities, consider including examples of how you've successfully managed multiple tasks or projects in the past. We love seeing how you handle the hustle!
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better!
How to prepare for a job interview at ISG International Service Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like office administration and HR coordination. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Organisational Skills
As an HR & Office Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your ability to coordinate recruitment activities or manage office supplies efficiently.
✨Communicate Clearly and Confidently
Excellent communication skills are a must for this role. Practice articulating your thoughts clearly and confidently. You might be asked about your approach to liaising with external vendors or supporting employee onboarding, so be ready to discuss these scenarios.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or their approach to employee engagement. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.