HR & Office Assistant

An established organisation within the engineering sector is seeking a highly organised and proactive Office & People Operations Assistant to support its Edinburgh office. The role combines office administration and HR coordination responsibilities, contributing to the smooth running of daily operations and supporting employee experience across the organisation.

Responsibilities

• Manage office supplies, including refreshments and consumables
• Coordinate procurement of stationery and basic office equipment
• Support shipping, courier arrangements, and packaging needs
• Assist in organising meetings, internal events, and catering
• Liaise with external vendors such as cleaners and maintenance providers
• Maintain inventory tracking of equipment and supplies
• Support health and safety processes, including drills and first aid coordination
• Manage access control and security administration
• Prepare onboarding materials and starter packs for new employees
• Assist with grant-related administrative tasks
• Coordinate recruitment activities, including interview scheduling with internal stakeholders
• Prepare and publish job advertisements via an internal recruitment system
• Conduct initial candidate screening and support shortlisting processes
• Assist with onboarding of new employees
• Provide administrative support for employee benefits processes
• Support engagement with universities for early career recruitment initiatives

Candidate Profile

• Previous experience in office coordination, administration, or HR roles
• Strong organisational and multitasking abilities
• High level of discretion when handling confidential information
• Excellent communication and interpersonal skills
• Proactive, reliable, and detail-oriented approach
• Open to work on a 3.5 Days per week basis

We are an equal opportunity employer and value diversity. All qualified applicants will receive consideration regardless of background or personal characteristics.