At a Glance
- Tasks: Support office operations and HR activities in a dynamic engineering environment.
- Company: Established organisation in the engineering sector with a focus on teamwork.
- Benefits: Flexible working hours, supportive culture, and opportunities for personal growth.
- Other info: Open to candidates from diverse backgrounds; part-time role available.
- Why this job: Join a vibrant team and make a difference in employee experiences.
- Qualifications: Experience in office administration or HR, strong organisational skills.
The predicted salary is between 25000 - 30000 € per year.
An established organisation within the engineering sector is seeking a highly organised and proactive Office & People Operations Assistant to support its Edinburgh office. The role combines office administration and HR coordination responsibilities, contributing to the smooth running of daily operations and supporting employee experience across the organisation.
Key Responsibilities
- Manage office supplies, including refreshments and consumables
- Coordinate procurement of stationery and basic office equipment
- Support shipping, courier arrangements, and packaging needs
- Assist in organising meetings, internal events, and catering
- Liaise with external vendors such as cleaners and maintenance providers
- Support workspace projects, including potential relocation planning
- Maintain inventory tracking of equipment and supplies
- Support health and safety processes, including drills and first aid coordination
- Manage access control and security administration
- Prepare onboarding materials and starter packs for new employees
- Assist with grant-related administrative tasks
People & HR Coordination
- Coordinate recruitment activities, including interview scheduling with internal stakeholders
- Prepare and publish job advertisements via an internal recruitment system
- Conduct initial candidate screening and support shortlisting processes
- Assist with onboarding of new employees
- Provide administrative support for employee benefits processes
- Support engagement with universities for early career recruitment initiatives
Candidate Profile
- Previous experience in office coordination, administration, or HR roles
- Strong organisational and multitasking abilities
- High level of discretion when handling confidential information
- Excellent communication and interpersonal skills
- Proactive, reliable, and detail-oriented approach
- Open to work on a 3.5 Days per week basis
We are an equal opportunity employer and value diversity. All qualified applicants will receive consideration regardless of background or personal characteristics.
Office & HR Assistant in Edinburgh employer: ISG International Service Group
Join a dynamic and supportive team in the heart of Edinburgh, where your role as an Office & HR Assistant will be pivotal in enhancing employee experience and ensuring seamless office operations. Our organisation values diversity and offers a collaborative work culture, alongside opportunities for professional growth and development, making it an excellent place for those seeking meaningful and rewarding employment.
Contact Detail:
ISG International Service Group Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Office & HR Assistant in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering sector and let them know you're on the hunt for an Office & HR Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you showcase why you're the perfect fit for their team during the interview process.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to office administration and HR coordination. Being well-prepared will boost your confidence and help you articulate your skills effectively.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and keep track of your progress. Plus, it shows you're genuinely interested in joining our team!
We think you need these skills to ace Office & HR Assistant in Edinburgh
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Office & HR Assistant role. Highlight your organisational skills and any relevant HR or office administration experience to catch our eye!
Craft a Personal Cover Letter:Don’t just send a generic cover letter! Use this opportunity to show us your personality and explain why you’re excited about joining our team. Mention specific aspects of the job description that resonate with you.
Showcase Your Communication Skills:Since communication is key in this role, make sure your application is clear and well-structured. Use concise language and check for any typos or grammatical errors before hitting send!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at ISG International Service Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Office & HR Assistant role. Familiarise yourself with office administration tasks and HR coordination duties. This will help you demonstrate how your skills align with what the organisation is looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly.
✨Prepare for HR Scenarios
Expect questions related to HR processes, such as recruitment and onboarding. Brush up on best practices in these areas and think of specific instances where you contributed to similar processes. This will show that you’re proactive and knowledgeable about the HR side of the role.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the company culture, team dynamics, or upcoming projects. This not only shows your interest in the role but also helps you gauge if the organisation is the right fit for you.
