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- Tasks: Support office operations and HR coordination in a dynamic engineering environment.
- Company: Established organisation in the engineering sector with a focus on employee experience.
- Benefits: Flexible working hours, supportive team culture, and opportunities for personal growth.
- Other info: Open to candidates from diverse backgrounds; flexible 3.5 days per week schedule.
- Why this job: Be part of a team that values organisation and proactive support in a thriving workplace.
- Qualifications: Experience in office administration or HR, strong organisational skills, and excellent communication.
The predicted salary is between 25000 - 30000 £ per year.
An established organisation within the engineering sector is seeking a highly organised and proactive Office & People Operations Assistant to support its Edinburgh office. The role combines office administration and HR coordination responsibilities, contributing to the smooth running of daily operations and supporting employee experience across the organisation.
Key Responsibilities
- Manage office supplies, including refreshments and consumables.
- Coordinate procurement of stationery and basic office equipment.
- Support shipping, courier arrangements, and packaging needs.
- Assist in organising meetings, internal events, and catering.
- Liaise with external vendors such as cleaners and maintenance providers.
- Support workspace projects, including potential relocation planning.
- Maintain inventory tracking of equipment and supplies.
- Support health and safety processes, including drills and first aid coordination.
- Manage access control and security administration.
- Prepare onboarding materials and starter packs for new employees.
- Assist with grant-related administrative tasks.
People & HR Coordination
- Coordinate recruitment activities, including interview scheduling with internal stakeholders.
- Prepare and publish job advertisements via an internal recruitment system.
- Conduct initial candidate screening and support shortlisting processes.
- Assist with onboarding of new employees.
- Provide administrative support for employee benefits processes.
- Support engagement with universities for early career recruitment initiatives.
Candidate Profile
- Previous experience in office coordination, administration, or HR roles.
- Strong organisational and multitasking abilities.
- High level of discretion when handling confidential information.
- Excellent communication and interpersonal skills.
- Proactive, reliable, and detail-oriented approach.
- Open to work on a 3.5 Days per week basis.
We are an equal opportunity employer and value diversity. All qualified applicants will receive consideration regardless of background or personal characteristics.
HR & Office Assistant in Edinburgh employer: ISG International Service Group
Contact Detail:
ISG International Service Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR & Office Assistant in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering sector and let them know you're on the hunt for an HR & Office Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions related to office administration and HR coordination. Think about your previous experiences and how they relate to the responsibilities listed in the job description. Confidence is key!
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace HR & Office Assistant in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the HR & Office Assistant role. Highlight any previous office coordination or HR experience, and don’t forget to mention your organisational skills!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Be sure to mention your proactive approach and how you can contribute to the smooth running of our Edinburgh office.
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your written application showcases your excellent communication skills. Keep it clear, concise, and professional – we love a good communicator!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at ISG International Service Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities, especially around office administration and HR coordination. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
As an HR & Office Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your ability to coordinate recruitment activities or manage office supplies efficiently.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or specific projects you might be involved in. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.
✨Practice Your Communication Skills
Excellent communication is key for this role. Practice articulating your thoughts clearly and confidently. You might want to do a mock interview with a friend or family member to get comfortable discussing your experiences and answering common interview questions.