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- Tasks: Support office operations and HR coordination in a dynamic engineering environment.
- Company: Established organisation in the engineering sector with a focus on employee experience.
- Benefits: Flexible working hours, supportive team culture, and opportunities for professional growth.
- Other info: Open to candidates from diverse backgrounds; part-time role available.
- Why this job: Join a proactive team and make a difference in daily operations and employee engagement.
- Qualifications: Experience in office administration or HR, strong organisational skills, and excellent communication.
The predicted salary is between 25000 - 32000 £ per year.
An established organisation within the engineering sector is seeking a highly organised and proactive Office & People Operations Assistant to support its Edinburgh office. The role combines office administration and HR coordination responsibilities, contributing to the smooth running of daily operations and supporting employee experience across the organisation.
Key Responsibilities
- Manage office supplies, including refreshments and consumables
- Coordinate procurement of stationery and basic office equipment
- Support shipping, courier arrangements, and packaging needs
- Assist in organising meetings, internal events, and catering
- Liaise with external vendors such as cleaners and maintenance providers
- Support workspace projects, including potential relocation planning
- Maintain inventory tracking of equipment and supplies
- Support health and safety processes, including drills and first aid coordination
- Manage access control and security administration
- Prepare onboarding materials and starter packs for new employees
- Assist with grant-related administrative tasks
People & HR Coordination
- Coordinate recruitment activities, including interview scheduling with internal stakeholders
- Prepare and publish job advertisements via an internal recruitment system
- Conduct initial candidate screening and support shortlisting processes
- Assist with onboarding of new employees
- Provide administrative support for employee benefits processes
- Support engagement with universities for early career recruitment initiatives
Candidate Profile
- Previous experience in office coordination, administration, or HR roles
- Strong organisational and multitasking abilities
- High level of discretion when handling confidential information
- Excellent communication and interpersonal skills
- Proactive, reliable, and detail-oriented approach
- Open to work on a 3.5 Days per week basis
We are an equal opportunity employer and value diversity. All qualified applicants will receive consideration regardless of background or personal characteristics.
HR & Office Assistant in Dunfermline employer: ISG International Service Group
Contact Detail:
ISG International Service Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR & Office Assistant in Dunfermline
✨Tip Number 1
Network like a pro! Reach out to your connections in the engineering sector and let them know you're on the hunt for an HR & Office Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. This will help you tailor your responses and show that you're not just a fit for the role, but also for the team. Plus, it’ll give you some great talking points to impress your interviewers!
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It keeps you fresh in their minds and shows your enthusiasm for the position.
✨Tip Number 4
Apply through our website for the best chance at landing the job! We love seeing applications come directly from our platform, and it helps us keep track of all the amazing talent out there. So, get your application in and let’s make it happen!
We think you need these skills to ace HR & Office Assistant in Dunfermline
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the HR & Office Assistant role. Highlight any relevant office administration or HR experience, and don’t forget to showcase your organisational skills!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific responsibilities from the job description and how your background aligns with them.
Show Off Your Communication Skills: Since this role involves liaising with various stakeholders, make sure your written application demonstrates your excellent communication skills. Keep it clear, concise, and professional while still being personable!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at ISG International Service Group
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities like office administration and HR coordination. This will help you tailor your answers to show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
As an HR & Office Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your ability to coordinate recruitment activities or manage office supplies efficiently.
✨Communicate Clearly and Confidently
Excellent communication skills are a must for this role. Practice articulating your thoughts clearly and confidently. You might be asked about your experience in liaising with vendors or conducting initial candidate screenings, so be ready to discuss these topics.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or their approach to employee engagement. This shows your genuine interest in the role and helps you assess if it’s the right fit for you.