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- Tasks: Ensure smooth office operations and deliver a first-class experience to clients and employees.
- Company: Join one of the fastest-growing hedge funds in a dynamic London office.
- Benefits: Competitive salary, vibrant work culture, and opportunities for professional growth.
- Why this job: Be part of a high-performing team in the heart of global finance.
- Qualifications: Previous office or facilities experience and strong organisational skills.
- Other info: Fast-paced environment with exposure to industry leaders and exciting challenges.
The predicted salary is between 36000 - 60000 £ per year.
We’re partnering with one of the world’s fastest-growing hedge funds to find an organised, proactive, and service-driven Facilities Team Assistant to join their London office. This is an outstanding opportunity for someone with a few years’ office or facilities experience who is ready to step into a fast-paced, high-performing environment at the heart of global finance.
Renowned for its exceptional growth, entrepreneurial spirit, and meritocratic culture, this firm offers the chance to work alongside some of the most impressive minds in the industry, ensuring the office runs seamlessly and remains a world-class working environment.
Key ResponsibilitiesAs part of the Facilities & Front of House team, you’ll ensure smooth day-to-day operations across the London office, delivering a first-class experience to employees, visitors, and VIP clients. Duties include:
- Reception & Front of House
- Meeting and greeting clients and visitors with warmth and professionalism
- Escorting guests to meeting rooms, providing refreshments, and announcing arrivals
- Maintaining the highest presentation standards across all client-facing spaces
- Managing the meeting room booking system and tracker
- Ensuring meeting rooms are set up and cleared promptly after use
- Facilities Management
- Coordinating repairs, maintenance, and office services, liaising with vendors and contractors
- Supporting Health & Safety compliance, including visitor logs and security badge issuance
- Ordering and replenishing office and pantry supplies for London and Paris offices
- Managing incoming and outgoing mail and arranging couriers (FedEx and local)
- Overseeing office equipment and liaising with suppliers for servicing and repairs
- Processing invoices and maintaining vendor relationships
- Team & Administrative Support
- Providing ad hoc support to the Executive Assistants and broader office team
- Assisting with internal and external events, including logistics and catering
- Coordinating travel bookings where required
- Preparing reports, presentations, and documentation for facilities projects
- Covering for the Front of House Manager during absences
Facilities Team Assistant, Hedge Fund in London employer: ISE RECRUITMENT
Contact Detail:
ISE RECRUITMENT Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Team Assistant, Hedge Fund in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector and let them know you're on the hunt for a Facilities Team Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company culture and values. Since this hedge fund is known for its entrepreneurial spirit, think about how your proactive attitude aligns with their mission. Show them you’re not just a fit for the role, but for the team!
✨Tip Number 3
Practice your front-of-house skills! Since you'll be meeting and greeting clients, consider doing mock introductions with friends or family. This will help you feel more confident and polished when it comes time to impress those VIPs.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got all the latest job listings, and applying directly can sometimes give you an edge. Plus, it shows you’re serious about joining the team at this fast-paced hedge fund.
We think you need these skills to ace Facilities Team Assistant, Hedge Fund in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience that match the Facilities Team Assistant role. Highlight any relevant office or facilities experience, and don’t forget to showcase your organisational skills and proactive attitude!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and the company. Mention specific aspects of the job description that excite you and how you can contribute to the team’s success.
Showcase Your Service-Driven Mindset: Since this role is all about providing a first-class experience, make sure to emphasise your customer service skills in your application. Share examples of how you've gone above and beyond to help clients or colleagues in previous roles.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at ISE RECRUITMENT
✨Know the Company Inside Out
Before your interview, do some digging into the hedge fund's history, values, and recent achievements. Understanding their entrepreneurial spirit and meritocratic culture will help you align your answers with what they value most.
✨Showcase Your Organisational Skills
As a Facilities Team Assistant, being organised is key. Prepare examples from your past experience where you successfully managed multiple tasks or projects. Highlight how your proactive approach has led to smoother operations in previous roles.
✨Practice Your People Skills
Since you'll be the first point of contact for clients and visitors, practice your greeting and communication skills. Role-play scenarios where you might need to handle difficult situations or provide exceptional service to ensure you're ready for anything.
✨Prepare Questions That Matter
Think of insightful questions to ask during the interview. Inquire about the team dynamics, the tools they use for managing facilities, or how they measure success in this role. This shows your genuine interest and helps you assess if it's the right fit for you.
