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- Tasks: Be the friendly face of our office, managing reception and ensuring smooth operations daily.
- Company: Join a successful global investment firm expanding its European presence in a high-end Chelsea office.
- Benefits: Enjoy a dynamic work environment with potential for permanent placement and professional growth.
- Why this job: Perfect for those who thrive in busy settings and love providing top-notch service.
- Qualifications: 2 years' experience in a reception or office support role, ideally in finance or corporate.
- Other info: Immediate start required; great opportunity to develop your office management skills.
The predicted salary is between 30000 - 42000 £ per year.
Are you someone who takes pride in always delivering 5-star, white glove service? Thrives on keeping things organised, calm, and running seamlessly behind the scenes? Known for your intuitive sense of what’s needed before being asked?
A global investment office, who are building the European presence with great success, are looking for a confident and capable Receptionist / Office Coordinator to support their day-to-day operations, in their high-end, Chelsea office. You’ll be the calm, friendly, and efficient presence at the front of house, ensuring everything runs smoothly.
This is a busy and varied role with no two days the same. You’ll manage reception and meeting rooms, oversee guests and internal meetings, and ensure the office environment stays polished. You’ll also support the Office Manager with facilities, suppliers, admin, and ad hoc tasks - someone who’s naturally helpful and happy to roll up their sleeves. This could be a great opportunity to develop in office management.
This role requires a mix of practical thinking, warmth, and attention to detail. Key responsibilities include:
- Managing the front desk and greeting all guests professionally
- Answering and directing calls clearly and with care
- Booking and managing meeting rooms, ensuring things run smoothly
- Liaising with caterers and preparing refreshments for meetings
- Maintaining tidiness across shared spaces (kitchen, breakout areas)
- Ordering supplies (kitchen, stationery, first aid, etc.)
- Supporting the Office Manager with suppliers and contractors
- Processing mail, courier requests, and managing office expenses
- Assisting with invoicing, budget tracking, and internal events
- Helping onboard new team members, setting up desks, and providing tours
You’ll be the person everyone relies on - calm, proactive, and detail-oriented. There’s a strong support team in place, so this role is ideal for someone who takes pride in doing their job well and getting the details right, rather than looking for a quick fix.
At interview stage, you’ll demonstrate:
- A minimum of 2 years’ experience in a Reception or Office Support role, ideally in a boutique corporate or finance setting
- Confidence in managing front-of-house duties with a professional and friendly approach
- A highly organised, detail-focused mindset
- The ability to work across different stakeholders, from visitors to MDs
- Familiarity with Microsoft Office (Outlook and Excel)
- Experience with expenses, invoices, and internal systems (Workday experience a plus)
- A helpful, proactive, and tidy approach to tasks
- An enthusiasm for providing the best service!
This is a temp role with potential to go permanent for the right person, perfect for someone who enjoys working in a busy, professional environment. Immediate start required.
Receptionist / Office Coordinator - Join a Successful, Growing Private Equity Firm employer: ISE Partners
Contact Detail:
ISE Partners Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Receptionist / Office Coordinator - Join a Successful, Growing Private Equity Firm
✨Tip Number 1
Familiarise yourself with the company culture and values of the private equity firm. Understanding their approach to client service and professionalism will help you align your responses during the interview, showcasing how you can contribute to their high standards.
✨Tip Number 2
Prepare specific examples from your previous roles that demonstrate your organisational skills and ability to manage multiple tasks simultaneously. Highlight situations where you successfully maintained a calm environment under pressure, as this is crucial for the role.
✨Tip Number 3
Research common office management software and tools, especially those related to invoicing and expense tracking. Being knowledgeable about these systems, like Workday, can give you an edge and show your readiness to hit the ground running.
✨Tip Number 4
Practice your communication skills, particularly in a professional context. Since you'll be the first point of contact, being able to convey information clearly and warmly is essential. Role-play scenarios with a friend to build confidence.
We think you need these skills to ace Receptionist / Office Coordinator - Join a Successful, Growing Private Equity Firm
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in reception or office support roles. Emphasise your organisational skills, attention to detail, and any experience in a corporate or finance setting.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for providing excellent service. Mention specific examples of how you've successfully managed front-of-house duties and supported office operations in previous roles.
Highlight Relevant Skills: In your application, clearly outline your familiarity with Microsoft Office, especially Outlook and Excel. If you have experience with expenses and invoicing systems like Workday, be sure to mention it.
Showcase Your Proactive Approach: Demonstrate your proactive nature by including examples of how you've anticipated needs in past roles. This could include managing meeting room bookings or ensuring supplies are ordered before they run out.
How to prepare for a job interview at ISE Partners
✨Showcase Your Customer Service Skills
As a Receptionist / Office Coordinator, delivering 5-star service is crucial. Prepare examples of how you've gone above and beyond for clients or colleagues in previous roles to demonstrate your commitment to exceptional service.
✨Emphasise Your Organisational Skills
This role requires a highly organised mindset. Be ready to discuss specific strategies you use to keep tasks and schedules in order, especially in a busy environment. Mention any tools or systems you’ve used to manage your workload effectively.
✨Demonstrate Proactivity
The job description highlights the need for someone who anticipates needs before being asked. Think of instances where you took initiative to solve problems or improve processes without being prompted, and share these during your interview.
✨Familiarity with Technology
Since familiarity with Microsoft Office and internal systems like Workday is important, brush up on these tools before your interview. Be prepared to discuss your experience with them and how they have helped you in your previous roles.
