Part Time PA

An exciting role has arisen supporting a principal and his family from their home office (attached to their family home) in North London (NW3). You will be providing support across both the principals film interests and one other boutique business as well as overseeing all of the domestic household support. As well as managing the private household you will also be responsible for liaising with lawyers/accountants and property agents as the principals own two properties , in addition to the private family home. As PA you will be responsible for providing high level PA support and ensuring all the documentation for the businesses and properties is filed safely. and overseeing any maintenance or renovation projects. You will also liaise with the accountants in providing information relating to two annual VAT returns and potentially use Xero (for bookkeeping) and coordinate any maintenance or household projects.

This is a fantastic role for an experienced PA who is looking to work three days a week in a part time capacity. This could be either over 5 shorter days or three full days and there will be some flexibility to work from home for at least one of the days depending on what is needed on the day. The family have had a long serving PA who has supported them across their various interests for several years but she is moving away from London so it is a great role to be taking on.

Duties will include ;

• Day to day administration of both household matters and those relating to two small businesses
• Overseeing two other London rental properties (NW11) to include maintaining expenses for each and overseeing any renovation projects etc
• Liaising with accountants, estate agents and lawyers
• Helping compile documents for annual VAT returns for both businesses
• Overseeing paper filing and e-filing to ensure all documents are stored efficiently
• Finance management including arranging direct debits, logging, and processing invoices for various properties, and tracking expenses and managing financial records for the household.
• Coordinating with vendors and service providers for household maintenance, repairs, and other needs.
• Maintaining records relating to household purchases, car documents, utilities
• Filing and e-filing of all household and business documents
• Ad hoc errands – shopping, collections, deliveries etc

Skills:

• At least 5 years’ experience as a PA in a household or small family office
• A resourceful PA who knows how to find information and ask the right questions
• Strong organisational and multitasking abilities with attention to detail
• Excellent communicator who maintains confidentiality, honesty and integrity
• Proficiency in Microsoft Office Suite with knowledge of Excel and Xero (useful)
• Ability to work independently, adapt to changing environments, and maintain discretion on confidential matters
• Happy to drive (on occasion) to visit the other properties
• Driver – ideally with your own car and clean UK driving license

Personality

• Calm, measured and down to earth
• Trusted and detail oriented
• Highly flexible and with a ‘no job too big or small attitude’

Salary

• Salary – pro rata of £45-60k depending on experience