Administrative Assistant, Hedge Fund in London

Are you a highly organised, proactive individual who thrives in a fast-paced environment? Do you enjoy being at the heart of a busy office, ensuring everything runs seamlessly while delivering exceptional service? We are partnering with one of the world's most successful and fastest-growing hedge funds to find a Team Assistant to join their London office. This is a fantastic opportunity to become part of a collaborative and high-performing culture, supporting day-to-day office operations and helping to create a best-in-class workplace experience.

Working alongside a dynamic Facilities and Front of House team, you will play a key role in ensuring the office operates efficiently while providing an outstanding experience for employees, clients and visitors.

Key Responsibilities

• Front of House & Client Experience
  • Welcoming clients, visitors and guests with professionalism and warmth
  • Managing meeting room bookings and coordinating room set-up requirements
  • Escorting guests, offering refreshments and ensuring a seamless visitor experience
  • Maintaining exceptional presentation standards across all meeting rooms and client-facing spaces
  • Supporting VIP visits and high-profile meetings
• Facilities & Office Operations
  • Coordinating office maintenance, repairs and supplier relationships
  • Managing office supplies and pantry stock across London and Paris offices
  • Handling incoming and outgoing post, couriers and deliveries
  • Supporting health and safety procedures, visitor management and security processes
  • Maintaining office equipment and arranging servicing where required
  • Processing invoices and assisting with vendor management
• Team Support
  • Providing administrative support to Executive Assistants and wider business teams
  • Assisting with internal events, meetings and catering arrangements
  • Coordinating travel bookings and logistics when required
  • Preparing reports, presentations and project documentation
  • Providing cover for the Front of House Manager during periods of absence

About You

• Previous experience in a Team Assistant, Facilities Assistant, Office Assistant, Receptionist, Front of House, Office Coordinator or similar role
• Strong organisational skills with the ability to manage multiple priorities effectively
• Excellent communication and interpersonal skills
• A proactive, hands-on approach with a willingness to take ownership
• Exceptional attention to detail and a commitment to delivering high standards
• Confident working in a professional corporate environment
• Proficient in Microsoft Office

Why Join?

This is a rare opportunity to join a leading global hedge fund renowned for its entrepreneurial culture, exceptional growth and commitment to excellence. You'll gain valuable exposure to senior stakeholders, work within a high-performing team and have the opportunity to develop your career within a prestigious financial services environment.