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- Tasks: Support top executives with scheduling, travel arrangements, and document management.
- Company: Dynamic private equity firm with a professional environment.
- Benefits: Competitive salary, full medical coverage, wellness reimbursement, and pension contributions.
- Why this job: Join a fast-paced team and develop your skills in a high-impact role.
- Qualifications: Strong organisational skills and proactive mindset; financial services experience is a plus.
- Other info: Opportunity for growth and to work closely with industry leaders.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking a professional Executive Assistant to provide administrative support to two Managing Directors and two Associates. The ideal candidate will be a motivated self-starter who has a high level of integrity and thrives in a fast-paced work environment.
Responsibilities:
- Lead calendar management by planning and scheduling meetings, conferences, and travel.
- Coordinate all travel arrangements to companies, portfolio companies, tradeshows, and conventions; may be asked to help coordinate personal travel.
- Understand travel preferences and book accordingly; provide itineraries and organise travel packets; assist with airline check-in.
- Manage expenses by collecting receipts and creating expense reports in Concur System monthly.
- Draft and edit work products when needed including meeting prep materials, PowerPoint presentations, correspondences, meeting minutes, spreadsheets etc.
- Maintain contacts; enter time-off in the Human Resources database; and coordinate equipment, technology support, meals, and other logistics as needed.
- Perform general office duties, including but not limited to answering phones for those you support and others in your area; screening and announcing all calls; welcoming guests in a professional manner and escorting them to the appropriate conference room.
- Complete various document management—copying, emailing, overnight/shipping, etc. as required; print and collate investment committee decks and banker books; draft and edit correspondence, communications, presentations, and other documents; sort incoming mail; and maintain all paper and electronic files.
- Represent the firm in a highly professional manner.
- Liaise with internal and external clients on behalf of those you support.
- Maintain a high level of confidence by protecting confidential information.
- Off-hours assistance and ad hoc projects as needed.
Job Qualifications:
- Financial services industry experience is a plus, but not required.
- Professional services experience preferred.
- Exceptional organisational skills and attention to detail.
- Proactive mindset.
- Excellent verbal and written communication skills with the ability to communicate clearly and efficiently.
- Ability to prioritise multiple tasks in a dynamic, deadline-driven environment.
- Strong computer skills (MS Word, Excel, PowerPoint, Outlook), experience with Concur a plus.
- Team player, who enjoys working cooperatively with others to deliver business results.
- Demonstrate a high degree of initiative, commitment, and drive.
- Identify and assess problems/issues and use sound judgement to develop solutions.
- Take ownership and use creativity to accomplish assigned tasks.
- Experience booking private air a plus.
Compensation and Benefits:
- A highly competitive package that includes a base salary plus discretionary annual performance bonus.
- The firm currently pays 100% of medical, dental, disability and life insurance coverage.
- The firm also currently contributes 15% of compensation to an employee Group Worksave Pension Scheme.
- Wellness reimbursement scheme - £500 per annum.
- Professional environment.
Executive Assistant - Private Equity employer: ISE Partners Limited
Contact Detail:
ISE Partners Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Private Equity
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services industry and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they operate, especially in the fast-paced world of private equity. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to communicate clearly and efficiently. Try mock interviews with friends or family to get comfortable articulating your thoughts and experiences.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find and apply for roles that suit your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Executive Assistant - Private Equity
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your organisational skills and any relevant experience in managing calendars, travel arrangements, and communication. We want to see how you can bring your unique flair to our fast-paced environment!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive mindset and attention to detail. Tell us why you're excited about the role and how your skills align with what we’re looking for. Remember, this is your first impression!
Showcase Your Tech Skills: Since we rely heavily on tools like MS Office and Concur, make sure to mention your proficiency with these applications. If you have experience booking private air or managing expenses, don’t forget to include that too. We love tech-savvy candidates!
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application directly and ensures you don’t miss out on any important updates. Let’s get started on this journey together!
How to prepare for a job interview at ISE Partners Limited
✨Master the Calendar Game
As an Executive Assistant, you'll be managing calendars like a pro. Before the interview, brush up on your scheduling skills and be ready to discuss how you would handle conflicting appointments or last-minute changes. Think of examples from your past experiences where you successfully navigated similar challenges.
✨Show Off Your Travel Coordination Skills
Travel arrangements are a big part of this role, so come prepared with examples of how you've organised complex travel itineraries in the past. Be ready to talk about your approach to understanding travel preferences and how you ensure everything runs smoothly, from booking flights to creating detailed travel packets.
✨Demonstrate Your Attention to Detail
In a fast-paced environment, attention to detail is crucial. Bring along samples of your work, like expense reports or presentations, to showcase your meticulousness. During the interview, highlight specific instances where your keen eye for detail made a difference in your previous roles.
✨Communicate Like a Pro
Excellent communication skills are key for this position. Practice articulating your thoughts clearly and concisely. Prepare to discuss how you've effectively liaised with clients or team members in the past, and consider how you would handle sensitive information with discretion.
