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For Companies At a Glance
- Tasks: Support the Managing Director and CFO while managing office operations.
- Company: Join a leading property firm located near Green Park station.
- Benefits: Enjoy a competitive salary, pension, bonus, 25 days holiday, and private medical insurance.
- Why this job: Be part of a dynamic team in a fast-paced environment with opportunities for growth.
- Qualifications: 5 years of relevant experience, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Ideal for resourceful individuals looking to make an impact in a boutique setting.
The predicted salary is between 44000 - 60000 £ per year.
This leading property firm near Green Park station is looking for a highly organised Executive Assistant & Office Manager to support the Managing Director and CFO as well as ensure the smooth operation of the London office. This is an excellent opportunity for a resourceful individual with a minimum of 5 years’ relevant experience, ideally within a fast-paced boutique environment.
Key Responsibilities
- Executive Assistant
- Provide comprehensive, high-level administrative support to the Managing Director.
- Manage complex calendars, coordinate travel, and prepare detailed itineraries.
- Organise and support executive meetings, including agenda preparation, minute-taking, and action tracking.
- Plan and coordinate offsite meetings, company events, and executive engagements.
- Assist in ad hoc projects and executive initiatives.
- Office Manager
- Manage office supplies, maintenance, vendor relationships, and service contracts.
- Oversee the front-of-house function, ensuring a welcoming environment for all visitors.
- Coordinate office layouts, moves, and new employee setups.
- Support compliance with health & safety policies and crisis management procedures.
- Supervise the Receptionist and team assistant.
- Finance Assistant
- Process accounts payable transactions and support invoice approval workflows.
- Support monthly bank reconciliations and maintain accurate records.
- Liaise with suppliers to resolve queries and discrepancies.
- Help generate financial reports and support audit and compliance processes.
- Use accounting tools such as Xero where applicable.
Key Skills & Qualifications
- Minimum 5 years of experience in a similar EA/Office Manager role, ideally within a property, finance, or corporate services environment.
- Exceptional organisational and multitasking skills.
- Strong written and verbal communication abilities.
- High level of professionalism, integrity, and confidentiality.
- Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel, Word, Teams).
- Experience with accounting software such as Xero is an advantage.
- Collaborative, proactive mindset and ability to adapt to changing priorities.
Salary & Benefits
- Salary £55k to £60k (depending on experience)
- Pension
- Bonus
- 25 days holiday
- Private Medical Insurance
Executive Assistant & Office Manager, Property Investment employer: ISE Partners Limited
Contact Detail:
ISE Partners Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant & Office Manager, Property Investment
✨Tip Number 1
Familiarise yourself with the property investment sector. Understanding the industry will not only help you in interviews but also demonstrate your genuine interest in the role.
✨Tip Number 2
Network with professionals in the property and finance sectors. Attend relevant events or join online forums to connect with individuals who can provide insights or even refer you to opportunities.
✨Tip Number 3
Brush up on your organisational skills by using tools like digital calendars and task management apps. Being able to showcase your proficiency in managing complex schedules will set you apart.
✨Tip Number 4
Prepare for potential interview questions related to crisis management and office operations. Having specific examples ready will show that you are proactive and capable of handling challenges.
We think you need these skills to ace Executive Assistant & Office Manager, Property Investment
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as an Executive Assistant and Office Manager. Focus on your organisational skills, multitasking abilities, and any specific achievements in previous roles that align with the responsibilities listed in the job description.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the property investment sector and your enthusiasm for the role. Mention your experience in managing complex calendars, coordinating travel, and supporting executive meetings, as these are key aspects of the position.
Highlight Relevant Skills: In your application, emphasise your proficiency in Microsoft Office Suite and any experience with accounting software like Xero. Also, mention your strong communication skills and ability to maintain confidentiality, as these are crucial for the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are essential qualities for an Executive Assistant.
How to prepare for a job interview at ISE Partners Limited
✨Showcase Your Organisational Skills
As an Executive Assistant & Office Manager, your ability to stay organised is crucial. Prepare examples of how you've successfully managed complex calendars or coordinated events in the past. This will demonstrate your capability to handle the responsibilities outlined in the job description.
✨Demonstrate Proficiency with Tools
Familiarity with Microsoft Office Suite and accounting software like Xero is essential for this role. Be ready to discuss your experience with these tools and how you've used them to improve efficiency in previous positions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and adaptability. Think of scenarios where you had to manage competing priorities or resolve conflicts, and be prepared to explain your thought process and outcomes.
✨Emphasise Professionalism and Discretion
Given the high-level support you'll provide to executives, it's important to convey your understanding of confidentiality and professionalism. Share instances where you've handled sensitive information or maintained a professional demeanour in challenging situations.
