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- Tasks: Manage complex travel and logistics for high-profile roadshows across the Middle East.
- Company: Dynamic financial services firm with a strong collaborative culture.
- Benefits: Hybrid work model, competitive salary, and on-site perks like meals and cycle storage.
- Why this job: Join a fast-paced environment and make an impact in global investor relations.
- Qualifications: 8+ years as an EA in financial services, with strong organisational and communication skills.
- Other info: Opportunity to work in stunning London offices with excellent career growth potential.
The predicted salary is between 36000 - 60000 £ per year.
We're seeking a travel planner extraordinaire for a rapid-pace EA / Roadshow Coordinator opportunity! You must have strong knowledge of managing complex business travel or roadshows across the GCC region and as a minimum will have at least 8 years of providing strong Executive Assistant support within Financial services. You thrive in a fast-paced, global environment and demonstrate sound judgement, discretion, initiative, and strong communication skills. This position requires a high level of autonomy and precision, particularly in coordinating complex roadshows and investor meetings across the Middle East.
Responsibilities:
- Manage complex, ever-changing calendars across many timezones, with a focus on coordinating investor meetings across the UAE, Saudi Arabia, Qatar and other key GCC territories.
- Take the lead on Middle East roadshow logistics: booking multi-leg travel itineraries, securing accommodation and ground transportation, business dinners and preparing detailed agendas specifically tailored to local customs and preferences.
- Serve as the trusted communication hub for executives, often representing the firm in sensitive communications with Middle East-based clients.
- Autonomously prepare briefing materials and investor notes for meetings, often with minimal notice.
- Use the CRM (Salesforce) to track investor interactions and meetings, ensuring accurate and timely recording.
- Reconcile and submit multi-currency expense reports, involving coding and compliance requirements.
- Support regional office events and contribute to the broader team culture.
Must haves:
- Minimum of 8+ years’ experience as an administrative assistant, preferably within financial services.
- Proven experience supporting senior executives in a global financial services or investment firm, ideally with exposure to the Middle East region.
- Deep understanding of cultural nuances and logistical challenges involved in regional roadshow planning.
- Flexibility to troubleshoot and address issues outside regular business hours as needed.
- Knowledge of Salesforce and proficiency in MS Office applications; Word, Excel, PowerPoint, Outlook, and Workday.
- Exceptional organisational skills and attention to detail, with the ability to manage competing priorities and adapt quickly to change.
- Strong interpersonal skills and a collaborative mindset, with a proactive approach to problem-solving.
Why join?
- Strong collaborative EA culture and great leadership.
- Hybrid work pattern (typically 3:2 with ability to be flexible where needed).
- Stunning, high-spec London offices (West End) with on-site benefits including breakfast and lunch provided, cycle storage and showers.
- Competitive benefits package and bonus.
Executive Assistant (IR & Roadshows) in City of London employer: ISE Partners Limited
Contact Detail:
ISE Partners Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant (IR & Roadshows) in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector, especially those with experience in the Middle East. A friendly chat can lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their approach to roadshows and investor relations. This will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've managed complex travel itineraries or coordinated events. This will demonstrate your ability to handle the fast-paced environment they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Executive Assistant (IR & Roadshows) in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV speaks directly to the role of Executive Assistant. Highlight your experience in managing complex travel and roadshows, especially in the GCC region. We want to see how your skills align with what we’re looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your understanding of cultural nuances and logistical challenges in the Middle East. Let us know why you’re the perfect fit for this fast-paced environment.
Showcase Your Communication Skills: Since this role involves representing our firm in sensitive communications, make sure your application reflects your strong communication skills. We love seeing examples of how you've effectively communicated in previous roles!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at ISE Partners Limited
✨Know Your Stuff
Before the interview, make sure you brush up on your knowledge of the GCC region and its cultural nuances. Understand the specific challenges involved in roadshow planning and be ready to discuss how your experience aligns with these requirements.
✨Showcase Your Organisational Skills
Prepare examples that highlight your exceptional organisational skills. Be ready to talk about how you've managed complex calendars and coordinated multi-leg travel itineraries in the past, especially under tight deadlines.
✨Demonstrate Communication Prowess
Since this role involves acting as a communication hub, think of instances where you've effectively communicated with senior executives or clients. Highlight your ability to represent the firm sensitively and professionally.
✨Be Ready for Problem-Solving
Expect questions about how you handle unexpected issues, especially outside regular hours. Prepare a few scenarios where you successfully troubleshot problems during roadshows or travel planning, showcasing your proactive approach.