At a Glance
- Tasks: Support teams with document services, office management, and meeting room setups.
- Company: Join Irwin Mitchell, a dynamic workplace with a focus on teamwork and support.
- Benefits: Enjoy 25 days holiday, flexible pension schemes, and paid volunteering days.
- Other info: Opportunity for career growth and a chance to work in a vibrant team.
- Why this job: Make a difference in a collaborative environment while developing essential skills.
- Qualifications: Strong time management, attention to detail, and proficiency in Microsoft 365.
The predicted salary is between 24000 - 28000 € per year.
The role of the Facilities Assistant is to provide support to the wider Irwin Mitchell teams. This may include document services (post, scanning, reprographics), porterage services, office service centre management (stationery stock control, ordering, and paper replenishment for MFD devices), meeting room (internal and client) and reception support, moves and changes, and archiving support.
Key Responsibilities
- Receipt, sort and distribute all incoming and outgoing mail & courier deliveries.
- Regularly collect outgoing items from floors and account for all such items following processes and procedures in place.
- Assist with all scanning requests received to support the wider office in digital ways of working.
- Deliver document services, including the collection, processing, and delivery of copy, print, finishing, and scanning requests according to priority.
- Assist with reprographics and manage the processing of larger requests.
- Troubleshoot 1st line faults with the MFDs (e.g. paper jams).
- Maintain an agreed level of stationery & copy paper in all print devices and replenish from stock as required.
- Refill MFDs with paper to ensure all paper trays are full.
- Ensure all such areas are tidied throughout the day.
- Provide cover for Reception / Front of House as required, ensuring a professional and welcoming experience for colleagues and clients.
- Assist with the booking of meeting rooms and car parking facilities for internal and external clients when required.
- Deliver porterage services, including moving furniture, equipment, and other items, and setting up or adjusting meeting room layouts as required.
- Support the Office Manager and wider Facilities team by responding to ad‑hoc facilities requests in a timely and helpful manner.
- Complete all required training to competently perform duties and accept personal responsibility for maintaining a safe working environment.
- Ensure all equipment is maintained and fit for purpose, reporting issues promptly where necessary.
- Raise any concerns over Health & Safety breaches in accordance with Company Procedure.
- Travel to other offices to support with absence cover in the wider team and as and when the business requires.
Qualifications & Skills
- Ability to follow policy & procedure.
- Time management skills – ability to plan work to meet challenging, conflicting and/or demanding pressures & timescales.
- Ability to use Microsoft 365 tools (Outlook, Teams, basic Excel).
- Proactive with a keen eye for detail.
- Confident in working alone and using initiative.
- Flexible ‘Can Do’ Attitude.
- Ability to work as a team.
- Responsive to changing environments.
- Excellent written and verbal communication skills.
Benefits
- 25 days of holiday as standard plus bank holidays.
- You can buy up to 35 hours of extra holiday.
- Generous and flexible pension schemes.
- Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid).
- Westfield Health membership, offering refunds on medical services alongside Aviva Digital GP services.
Irwin Mitchell LLP is an equal opportunity employer.
Facilities Assistant (Leeds) (6205) employer: Irwin Mitchell
Irwin Mitchell is an exceptional employer, offering a supportive work environment in Leeds where Facilities Assistants can thrive. With a strong focus on employee growth, generous benefits including 25 days of holiday plus bank holidays, and opportunities for volunteering, the company fosters a culture of collaboration and community engagement. Employees are encouraged to develop their skills while enjoying a flexible and inclusive workplace that prioritises well-being and professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant (Leeds) (6205)
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Irwin Mitchell. Check out their website and social media to understand their values and what they stand for. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. Focus on how your skills match the role of Facilities Assistant. Highlight your time management skills and proactive attitude, as these are key for the job!
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and approachable. A smart outfit can boost your confidence and show that you take the opportunity seriously. Remember, you want to be the friendly face they remember!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and reinforces your interest in the role. Plus, it’s a great chance to reiterate why you’d be a fantastic fit for the Facilities Assistant position!
We think you need these skills to ace Facilities Assistant (Leeds) (6205)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Facilities Assistant role. Highlight your relevant experience in document services, office management, and any previous roles that required a keen eye for detail. We want to see how you fit into our team!
Show Off Your Skills:Don’t forget to mention your time management skills and proficiency with Microsoft 365 tools. If you've got experience troubleshooting MFDs or managing stationery supplies, let us know! We love seeing candidates who can hit the ground running.
Be Professional Yet Approachable:Since this role involves front-of-house duties, it’s important to convey a professional yet friendly tone in your application. We’re looking for someone who can create a welcoming environment for both colleagues and clients, so let your personality shine through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the details you need about the role and our company culture there!
How to prepare for a job interview at Irwin Mitchell
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Facilities Assistant role. Familiarise yourself with the key responsibilities like document services, mail handling, and meeting room management. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Time Management Skills
Since this role involves juggling multiple tasks, be prepared to discuss how you manage your time effectively. Think of specific examples where you've successfully prioritised tasks under pressure. This will demonstrate your ability to handle the demands of the job.
✨Brush Up on Microsoft 365
As the job requires using Microsoft 365 tools, make sure you're comfortable with Outlook, Teams, and basic Excel. If you can, practice using these tools before the interview. You might even want to mention a project where you used them to showcase your skills.
✨Emphasise Your 'Can Do' Attitude
The Facilities Assistant role calls for a proactive and flexible mindset. Be ready to share examples of how you've tackled challenges or adapted to changing environments in previous roles. This will highlight your positive attitude and readiness to contribute to the team.
