At a Glance
- Tasks: Sort and distribute mail, assist with document services, and maintain office supplies.
- Company: Join a supportive team in a dynamic facilities environment.
- Benefits: 25 days holiday, flexible pension, and paid volunteering days.
- Other info: Flexible working options and a focus on well-being initiatives.
- Why this job: Gain hands-on experience while contributing to a welcoming workplace.
- Qualifications: Strong time management and communication skills; Microsoft 365 knowledge is a plus.
The predicted salary is between 24000 - 28000 € per year.
Responsibilities
- Receipt, sort and distribute all incoming and outgoing mail & courier deliveries.
- Collect outgoing items from floors and account for all items following processes and procedures in place.
- Assist with all scanning requests received to support the wider office in digital ways of working.
- Deliver document services, including collection, processing, and delivery of copy, print, finishing, and scanning requests according to priority.
- Assist with reprographics and manage the processing of larger requests; troubleshoot first‑line faults with MFDs (e.g. paper jams).
- Maintain an agreed level of stationery and copy paper in all print devices and replenish from stock as required.
- Refill MFDs with paper to keep all trays full and keep work areas tidy throughout the day.
- Provide cover for Reception/Front of House as required, ensuring a professional and welcoming experience for colleagues and clients.
- Assist with the booking of meeting rooms and car parking facilities for internal and external clients when required.
- Deliver porterage services, including moving furniture, equipment and other items, and setting up or adjusting meeting room layouts as required.
- Support the Office Manager and wider Facilities team by responding to ad-hoc facilities requests in a timely and helpful manner.
- Complete all required training to competently perform duties and accept personal responsibility for maintaining a safe working environment.
- Ensure all equipment is maintained and fit for purpose, reporting issues promptly where necessary.
- Raise any concerns over Health & Safety breaches in accordance with company procedures.
- Travel to other offices to support with absence cover in the wider team and as and when the business requires.
Qualifications
- Ability to follow policy & procedure.
- Time management skills – ability to plan work to meet challenging, conflicting and demanding pressures & time‑scales.
- Ability to use Microsoft 365 tools (Outlook, Teams, basic Excel).
- Proactive with a keen eye for detail.
- Confident in working alone and using initiative.
- Flexible ‘Can Do’ attitude.
- Ability to work as a team.
- Responsive to changing environments.
- Excellent written and verbal communication skills.
Benefits
- 25 days holiday, plus bank holidays – you can purchase up to 35 hours of extra holiday.
- Generous and flexible pension schemes.
- Two days of volunteering each year for a cause of your choice (fully paid).
- Westfield Health membership with refunds on medical services and access to Aviva Digital GP services.
- Well‑being initiatives, including a flexible by choice programme that offers hybrid working options where possible and appropriate.
- Recognition in the Best Workplaces for Wellbeing for Large Organisations (2024).
Facilities Assistant in Leeds employer: Irwin Mitchell
As a Facilities Assistant, you will thrive in a supportive and dynamic work environment that prioritises employee well-being and growth. With generous benefits such as 25 days of holiday, flexible pension schemes, and opportunities for volunteering, our company fosters a culture of collaboration and recognition, making it an excellent employer for those seeking meaningful and rewarding employment. Located in a vibrant area, we offer hybrid working options and a commitment to maintaining a safe and professional atmosphere for all staff and clients.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant in Leeds
✨Tip Number 1
Network like a pro! Reach out to people in your field, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute as a Facilities Assistant. Practice common interview questions and think of examples that showcase your skills.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. It shows you're keen and professional, which is exactly what employers want to see.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge over other candidates.
We think you need these skills to ace Facilities Assistant in Leeds
Some tips for your application 🫡
Show Us Your Attention to Detail:When you're filling out your application, make sure to highlight your attention to detail. We love candidates who can follow processes and procedures, so give us examples of how you've done this in the past!
Time Management is Key:We’re looking for someone who can juggle multiple tasks and meet deadlines. In your application, share how you manage your time effectively, especially when things get busy. It’ll show us you’re ready for the fast-paced environment!
Be Proactive and Flexible:Let us know about times when you’ve taken the initiative or adapted to changing situations. A 'Can Do' attitude is essential for this role, so don’t be shy about sharing your experiences!
Communicate Clearly:Since excellent written communication skills are a must, make sure your application is clear and concise. Use straightforward language and structure your thoughts well. This will help us see how you communicate in a professional setting!
How to prepare for a job interview at Irwin Mitchell
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Facilities Assistant. Familiarise yourself with tasks like sorting mail, managing stationery supplies, and troubleshooting MFDs. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Time Management Skills
Time management is key for this role, so be prepared to discuss how you prioritise tasks and handle conflicting demands. Think of specific examples from your past experiences where you successfully managed multiple responsibilities, and share those during the interview.
✨Demonstrate Your Proactive Attitude
Employers love candidates who take initiative. Be ready to talk about times when you went above and beyond in previous roles, whether it was improving processes or helping colleagues. This will highlight your 'Can Do' attitude and your ability to work independently.
✨Practice Your Communication Skills
As a Facilities Assistant, you'll need excellent written and verbal communication skills. Prepare for the interview by practising how you would explain complex tasks clearly and concisely. You might even want to role-play common scenarios, like booking meeting rooms or addressing health and safety concerns.
