Administrator in Holywood

As one of the UK’s leading law firms, we’re here for the people and businesses who rely on us at life’s important moments - made possible by our colleagues who bring the expertise, judgement and care that makes the difference. Our colleagues bring Irwin Mitchell to life every day, so it matters that you feel valued from the very first day and are trusted with the responsibility, in the right culture, to do the best work of your careers. Everyone’s path here is different, but we share a desire to help our business make a real impact. Where possible we will support our colleagues to work in a way that works for them, for us and most importantly our clients.

Your Role and What You'll Be Doing

We are looking for an Administrator to join our team based in either Newcastle, Leeds, Manchester, Sheffield, or Birmingham. If you enjoy being part of a successful, friendly, and high-performing team, this could be the role for you. You will work closely with Associates and Partners within our Public Law team, ensuring they receive high-quality administrative support. This is a busy, fast-paced position, so you’ll need to be highly organised, detail-oriented, and able to work efficiently and accurately. Building strong relationships with both colleagues and clients will be key to your success.

Key Responsibilities

• Supporting fee earners with the preparation of electronic and paper bundles
• Opening and closing files on internal systems and databases
• Responding to fee earner queries via email, phone, and MS Teams
• Maintaining well-organised files and ensuring databases are up to date
• Opening case files on relevant case management systems
• Processing invoices, cheques, BACS payments, and billing activities
• Preparing digital files for audit purposes
• Administering digital storage platforms
• Managing inbound post, including printing and scanning

About You

We are looking for a motivated and proactive individual with a positive, can-do attitude.

Skills and Experience

• Previous administrative experience (legal experience is desirable but not essential)
• Strong organisational and time management skills
• Excellent attention to detail
• Ability to manage multiple tasks and meet tight deadlines
• Confident communicator with strong verbal and written skills
• Professional and client-focused approach
• Comfortable working in a fast-paced environment
• Able to use initiative and work independently
• A quick learner with a willingness and eagerness to develop

Personal Attributes

• Friendly, enthusiastic, and approachable
• Empathetic and compassionate, with the ability to support clients during challenging circumstances.

Our Approach to Reward and Wellbeing

• 25 days' holiday as standard, rising to 28 days depending on role level, plus bank holidays and the option to purchase additional leave.
• Opportunities to share in our success through annual pay and bonus review processes for eligible colleagues.
• Health and wellbeing support, including Westfield Health and Digital GP access.
• Competitive pension arrangements to help you plan for the future.
• Two paid volunteering days every year to support causes that matter to you.
• Access to a range of colleague discounts and lifestyle benefits to support you both inside and outside of work.
• We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported.

In 2026, Irwin Mitchell was recognised in the Sunday Times Best Places to Work guide and was the only law firm included in the 'Very Big' organisation category. Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim. Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are.

Applying to Irwin Mitchell

We want every candidate to have a positive, fair and transparent recruitment experience. If you require any support or reasonable adjustments throughout the recruitment process, please speak to a member of our Recruitment & Onboarding team.

As part of joining the Irwin Mitchell Group, all successful applicants are required to complete our employment screening process. We carry out pre-employment screening to establish your eligibility to work in the UK, and understand any criminal records or adverse financial history. Our onboarding processes are designed to help us maintain the high standards of trust, integrity and professionalism expected by our colleagues, to protect the interests of the Group, clients, partners and other stakeholders. Checks are conducted by trusted 3rd parties and the employment screening process will fully comply with Data Protection and other applicable laws. Irwin Mitchell LLP is an equal opportunity employer.