At a Glance
- Tasks: Support teams with document services, meeting room management, and office logistics.
- Company: Join Irwin Mitchell, a leading firm with a supportive and inclusive culture.
- Benefits: Enjoy 25 days holiday, flexible pension schemes, and paid volunteering days.
- Other info: Great opportunity for career growth in a vibrant environment.
- Why this job: Be part of a dynamic team and make a real difference in the workplace.
- Qualifications: Strong time management, attention to detail, and basic Microsoft 365 skills.
The predicted salary is between 22000 - 26000 £ per year.
The role of the Facilities Assistant is to provide support to the wider Irwin Mitchell teams. This may include document services (post, scanning, reprographics), porterage services, office service centre management (stationery stock control, ordering, and paper replenishment for MFD devices), meeting room (internal and client) and reception support, moves and changes, and archiving support.
Key Responsibilities
- Receipt, sort and distribute all incoming and outgoing mail & courier deliveries.
- Regularly collect outgoing items from floors and account for all such items following processes and procedures in place.
- Assist with all scanning requests received to support the wider office in digital ways of working.
- Deliver document services, including the collection, processing, and delivery of copy, print, finishing, and scanning requests according to priority.
- Assist with reprographics and manage the processing of larger requests.
- Troubleshoot 1st line faults with the MFDs (e.g. paper jams).
- Maintain an agreed level of stationery & copy paper in all print devices and replenish from stock as required.
- Refill MFDs with paper to ensure all paper trays are full.
- Ensure all such areas are tidied throughout the day.
- Provide cover for Reception / Front of House as required, ensuring a professional and welcoming experience for colleagues and clients.
- Assist with the booking of meeting rooms and car parking facilities for internal and external clients when required.
- Deliver porterage services, including moving furniture, equipment, and other items, and setting up or adjusting meeting room layouts as required.
- Support the Office Manager and wider Facilities team by responding to ad‑hoc facilities requests in a timely and helpful manner.
- Complete all required training to competently perform duties and accept personal responsibility for maintaining a safe working environment.
- Ensure all equipment is maintained and fit for purpose, reporting issues promptly where necessary.
- Raise any concerns over Health & Safety breaches in accordance with Company Procedure.
- Travel to other offices to support with absence cover in the wider team and as and when the business requires.
About You
- Ability to follow policy & procedure.
- Time management skills – with the ability to plan work to meet challenging, conflicting and/or demanding pressures & timescales.
- Ability to use Microsoft 365 tools (Outlook, Teams, basic Excel).
- Proactive with a keen eye for detail.
- Confident in working alone and using initiative.
- Ability to work as a team.
- Responsive to changing environments.
- Excellent written and verbal communication skills.
Benefits
- 25 days holidays as standard plus bank holidays – You can ‘buy’ up to 35hrs of extra holiday too.
- Generous and flexible pension schemes.
- Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid).
- Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.
Equal Opportunity Employer
Irwin Mitchell LLP is an equal opportunity employer.
Facilities Assistant (Leeds) employer: Irwin Mitchell LLP
Irwin Mitchell is an exceptional employer, offering a supportive work environment in Leeds where Facilities Assistants can thrive. With generous benefits such as 25 days of holiday plus bank holidays, flexible pension schemes, and opportunities for personal growth through volunteering, employees are encouraged to develop their skills while contributing to a positive workplace culture. The company values teamwork and initiative, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant (Leeds)
✨Tip Number 1
Network like a pro! Reach out to people in your field, especially those already working at Irwin Mitchell. A friendly chat can open doors and give you insider info about the company culture.
✨Tip Number 2
Prepare for the interview by practising common questions related to facilities management. Think about how your skills match the role and be ready to share examples of your past experiences.
✨Tip Number 3
Show off your tech skills! Since the job mentions using Microsoft 365 tools, make sure you’re comfortable with them. Maybe even brush up on Excel to impress during your interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining the team at Irwin Mitchell.
We think you need these skills to ace Facilities Assistant (Leeds)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Facilities Assistant role. Highlight your relevant experience in document services, office management, and any previous roles that showcase your attention to detail and time management skills.
Show Off Your Skills:Don’t forget to mention your proficiency with Microsoft 365 tools like Outlook and Teams. We love seeing candidates who can demonstrate their tech-savviness, especially when it comes to managing tasks and communication effectively.
Be Professional Yet Approachable:Since this role involves front-of-house duties, it's important to convey a friendly and professional tone in your application. Let us see your personality shine through while maintaining a level of professionalism that reflects our company values.
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Irwin Mitchell LLP
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of a Facilities Assistant. Familiarise yourself with tasks like document services, mail sorting, and meeting room management. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Time Management Skills
Since the job involves juggling multiple tasks, be ready to discuss how you prioritise your work. Prepare examples of how you've managed conflicting deadlines in the past. This will demonstrate your ability to handle the pressures of the role effectively.
✨Brush Up on Microsoft 365
As the role requires using tools like Outlook and Teams, make sure you're comfortable with them. If you have experience with basic Excel, mention it! You might even want to practice navigating these tools before the interview to feel more confident.
✨Be Proactive and Detail-Oriented
The job calls for a keen eye for detail and a proactive attitude. Think of instances where you've taken the initiative or spotted errors before they became issues. Sharing these stories will highlight your suitability for the role and your commitment to maintaining high standards.
