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- Tasks: Support teams with document services, office management, and meeting room coordination.
- Company: Join a national law firm that values teamwork and community impact.
- Benefits: Enjoy 25 days holiday, flexible pensions, and paid volunteering days.
- Why this job: Be part of a friendly, inclusive culture making a real difference in clients' lives.
- Qualifications: Experience in facilities or office coordination; proactive and team-oriented.
- Other info: Successful applicants must complete an employment screening process.
The predicted salary is between 24000 - 36000 £ per year.
We’re a national law firm with a local reach. Our legal experts are here for you. Whether it’s personal or business, we understand that everyone’s situation is different. But we’re more than just a law firm – we’re a team of people working together to help individuals and businesses navigate life’s ups and downs. Working here you’ll feel a part of our friendly and inclusive environment.
We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things and make a real difference to our clients and communities.
We\’re always looking to support our colleagues to work in a way that works best for them and everyone else, including our clients, the business and the regulators. Please speak to a member of our Recruitment and Onboarding team for more information.
Your Role and What You\’ll Be Doing
The role of the Facilities Assistant is to provide support to the wider Irwin Mitchell teams. This may be in relation to document services (post, scanning, reprographics), porterage services, office service centre management (stationery stock control, ordering & paper replenishment relating to MFD devices), meeting room (internal & client) and reception support, moves and changes and archiving support.
- Document services – Incoming / Outgoing post – Receipt, sorting, distributing & accounting of all incoming mail & courier deliveries. Regularly collecting outgoing items from floors and account for all such items following processes and procedures in place.
- Document services – Scanning – assisting with all scanning requests received to support the wider office in digital ways of working.
- Document services – Reprographics – Collect, process & deliver all copy, print, finishing and scanning requests according to priority. Assist with reprographics and manage the process of larger requests. Troubleshoot 1 st line faults with the MFD’s (paper jams etc.).
- Office service centre management (stationery) – Maintain an agreed level of stationery & copy paper in all print devices and replenish from stock as required. Refill MFD’s with paper to ensure all paper trays are full. Ensure all such areas are tidied throughout the day.
- Meeting room/reception support – Assist with the booking of meeting rooms and car parking facilities for internal and external clients, provide support for the reception team and assist with the management of meeting rooms.
- Porterage services – move furniture and other items as required around the office, change meeting room furniture layouts as required.
- Ensuring that you have received the necessary training so that you can competently carry out your duties and responsibilities and acknowledge and accept a personal responsibility for safety.
- Taking responsibility for ensuring that equipment is maintained and fit for purpose.
- Raise any concerns over Health & Safety breaches in accordance with Company Procedure
About You
- Proven experience in a facilities or office coordination role
- A proactive and self-motivated individual.
- A flexible ‘can do’ attitude, responsive to changing environments.
- A team player.
- Ability to follow policy and procedure.
- Time management skills to plan work and meet demanding or conflicting timescales.
Our Benefits – What We Can Offer You
- 25 days holidays as standard plus bank holidays – You can ‘buy’ up to 35hrs of extra holiday too.
- Generous and flexible pension schemes.
- Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid)
- Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.
We also offer a wide range of well-being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported.This includes our Flexible by Choice programme which gives our colleagues more choice over a hybrid way of working subject to role, team and client requirements.
We have been ranked in the Best Workplaces for Wellbeing for Large Organisations for 2024!
Our responsible business programmes are fundamental to who we are and our purpose. We’re committed to being a diverse and inclusive workplace where our colleagues can flourish, and we have established a number of inclusion network groups across our business to support this aim.
Our commitment to Social Responsibility, community investment activity and tackling climate change is a fundamental part of who we are. It’s made up of four strands: Our People, Our Community, Our Environment and Our Pro Bono.
Additional Information
As part of the Irwin Mitchell Group’s on-boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, colleagues, clients, partners and other stakeholders.
We carry out pre employment screening to establish your eligibility to work in the UK, criminal record and financial checks with our trusted 3rd parties.
The employment screening process will fully comply with Data Protection and other applicable laws.
Irwin Mitchell LLP is an equal opportunity employer.
We\’re proud of our values, and we\’re looking for people who share them
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Facilities Assistant (5517) employer: Irwin Mitchell LLP
Contact Detail:
Irwin Mitchell LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant (5517)
✨Tip Number 1
Familiarise yourself with the specific duties of a Facilities Assistant. Understanding the nuances of document services, office management, and porterage will help you demonstrate your knowledge during any informal chats or networking opportunities.
✨Tip Number 2
Showcase your proactive attitude by volunteering for relevant tasks or projects in your current role or during internships. This will not only enhance your skills but also provide concrete examples to discuss when you meet potential colleagues or recruiters.
✨Tip Number 3
Network with current employees at Irwin Mitchell or similar firms. Engaging with them on platforms like LinkedIn can give you insights into the company culture and expectations, which you can leverage in conversations.
✨Tip Number 4
Prepare to discuss your time management skills in detail. Think of specific instances where you've successfully managed conflicting priorities, as this is crucial for the role and will resonate well with the hiring team.
We think you need these skills to ace Facilities Assistant (5517)
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant experience in facilities or office coordination. Emphasise your proactive attitude and ability to manage time effectively, as these are key traits for the role.
Craft a Strong Cover Letter: Write a cover letter that reflects your understanding of the role and the company culture. Mention specific examples of how your skills align with the responsibilities listed in the job description, such as document services and meeting room support.
Showcase Teamwork Skills: In your application, provide examples of how you have successfully worked in a team environment. Highlight any experiences where you supported colleagues or contributed to a positive workplace atmosphere, as this is important to the company.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application demonstrates attention to detail, which is crucial for the Facilities Assistant role.
How to prepare for a job interview at Irwin Mitchell LLP
✨Show Your Proactive Attitude
Demonstrate your proactive and self-motivated nature during the interview. Share examples of how you've taken initiative in previous roles, especially in facilities or office coordination tasks.
✨Emphasise Teamwork
Since the role requires a team player, be sure to highlight your experiences working collaboratively. Discuss specific instances where you contributed to a team effort and how it benefited the overall outcome.
✨Be Ready for Scenario Questions
Prepare for scenario-based questions that may assess your problem-solving skills, particularly in handling document services or managing office supplies. Think of examples where you successfully resolved issues or improved processes.
✨Understand Health & Safety Protocols
Familiarise yourself with basic health and safety protocols relevant to facilities management. Be prepared to discuss how you would ensure compliance and raise concerns if necessary, as this is crucial for the role.
