At a Glance
- Tasks: Support teams with mail, document services, and meeting room management.
- Company: Join Irwin Mitchell, a dynamic and inclusive workplace.
- Benefits: Enjoy 25 days holiday, flexible pension schemes, and paid volunteering days.
- Other info: Opportunity for career growth and a chance to make a real impact.
- Why this job: Be part of a supportive team and develop essential skills in a vibrant environment.
- Qualifications: Strong time management, attention to detail, and basic Microsoft 365 skills required.
The predicted salary is between 25000 - 30000 € per year.
The role of the Facilities Assistant is to provide support to the wider Irwin Mitchell teams. This may include document services (post, scanning, reprographics), porterage services, office service centre management (stationery stock control, ordering, and paper replenishment for MFD devices), meeting room (internal and client) and reception support, moves and changes, and archiving support.
Key Responsibilities
- Receipt, sort and distribute all incoming and outgoing mail & courier deliveries.
- Regularly collect outgoing items from floors and account for all such items following processes and procedures in place.
- Assist with all scanning requests received to support the wider office in digital ways of working.
- Deliver document services, including the collection, processing, and delivery of copy, print, finishing, and scanning requests according to priority.
- Assist with reprographics and manage the processing of larger requests.
- Troubleshoot 1st line faults with the MFDs (e.g. paper jams).
- Maintain an agreed level of stationery & copy paper in all print devices and replenish from stock as required.
- Refill MFDs with paper to ensure all paper trays are full.
- Ensure all such areas are tidied throughout the day.
- Provide cover for Reception / Front of House as required, ensuring a professional and welcoming experience for colleagues and clients.
- Assist with the booking of meeting rooms and car parking facilities for internal and external clients when required.
- Deliver porterage services, including moving furniture, equipment, and other items, and setting up or adjusting meeting room layouts as required.
- Support the Office Manager and wider Facilities team by responding to ad-hoc facilities requests in a timely and helpful manner.
- Complete all required training to competently perform duties and accept personal responsibility for maintaining a safe working environment.
- Ensure all equipment is maintained and fit for purpose, reporting issues promptly where necessary.
- Raise any concerns over Health & Safety breaches in accordance with Company Procedure.
- Travel to other offices to support with absence cover in the wider team and as and when the business requires.
About You
- Ability to follow policy & procedure.
- Time management skills – with the ability to plan work to meet challenging, conflicting and/or demanding pressures & timescales.
- Ability to use Microsoft 365 tools (Outlook, Teams, basic Excel).
- Proactive with a keen eye for detail.
- Confident in working alone and using initiative.
- Flexible ‘Can Do’ Attitude.
- Ability to work as a team.
- Responsive to changing environments.
- Excellent written and verbal communication skills.
Our Benefits
- 25 days holidays as standard plus bank holidays - You can ‘buy’ up to 35hrs of extra holiday too.
- Generous and flexible pension schemes.
- Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid).
- Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.
Irwin Mitchell LLP is an equal opportunity employer.
Facilities Assistant (Chichester) employer: Irwin Mitchell LLP
Irwin Mitchell is an exceptional employer, offering a supportive work environment for Facilities Assistants in Chichester. With generous benefits such as 25 days of holiday plus bank holidays, flexible pension schemes, and opportunities for personal growth through volunteering days, employees are encouraged to thrive both personally and professionally. The company fosters a collaborative culture where teamwork and initiative are valued, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Assistant (Chichester)
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on Irwin Mitchell. Check out their website and social media to understand their values and work environment. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to facilities management and customer service. Think about examples from your past experiences that showcase your skills, like handling mail or managing office supplies. We want you to feel confident when discussing your abilities!
✨Tip Number 3
Dress the part! First impressions matter, so make sure you look professional and approachable. A smart outfit can set the tone for a positive interaction with your potential future colleagues. Remember, you’re not just applying for a job; you’re aiming to be part of a team!
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way in showing your appreciation for the opportunity. It’s also a chance to reiterate your enthusiasm for the role and remind them why you’d be a great fit. Plus, it keeps you on their radar!
We think you need these skills to ace Facilities Assistant (Chichester)
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Facilities Assistant role. Highlight your relevant experience in document services, office management, and any previous roles that showcase your attention to detail and time management skills.
Show Off Your Skills:Don’t forget to mention your proficiency with Microsoft 365 tools like Outlook and Teams. We love seeing candidates who can demonstrate their tech-savviness, especially when it comes to managing tasks and communication effectively.
Be Professional Yet Approachable:When writing your application, strike a balance between professionalism and friendliness. Remember, we’re looking for someone who can provide a welcoming experience for colleagues and clients alike, so let your personality shine through!
Apply Through Our Website:We encourage you to submit your application directly through our website. It’s the best way to ensure your application gets into the right hands and shows us you’re serious about joining our team!
How to prepare for a job interview at Irwin Mitchell LLP
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Facilities Assistant. Familiarise yourself with tasks like document services, mail sorting, and meeting room management. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Time Management Skills
Time management is key for this role, so be ready to discuss how you prioritise tasks and handle conflicting demands. Prepare examples from your past experiences where you successfully managed multiple responsibilities, especially under pressure.
✨Demonstrate Your Proactive Attitude
The job requires a 'Can Do' attitude, so think of instances where you've taken the initiative to solve problems or improve processes. Share these stories during your interview to highlight your proactive nature and ability to work independently.
✨Brush Up on Microsoft 365
Since you'll be using tools like Outlook and Teams, make sure you're comfortable with them. If you have experience with basic Excel, mention it! You might even want to practice navigating these tools before the interview to feel more confident discussing them.
