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For Companies At a Glance
- Tasks: Support our teams with document services, office management, and meeting room coordination.
- Company: Join a national law firm that values teamwork and inclusivity.
- Benefits: Enjoy 25 days holiday, flexible pension schemes, and paid volunteering days.
- Why this job: Make a real difference in a supportive environment while developing your skills.
- Qualifications: Experience in facilities or office coordination and a proactive attitude.
- Other info: Be part of a diverse workplace committed to social responsibility and well-being.
The predicted salary is between 24000 - 36000 £ per year.
We’re a national law firm with a local reach. Our legal experts are here for you. Whether it’s personal or business, we understand that everyone’s situation is different. But we’re more than just a law firm – we’re a team of people working together to help individuals and businesses navigate life’s ups and downs. Working here you’ll feel a part of our friendly and inclusive environment. We’ll value you for who you are and what you bring. We support each other and push boundaries to achieve incredible things and make a real difference to our clients and communities.
Your Role and What You’ll Be Doing
The role of the Facilities Assistant is to provide support to the wider Irwin Mitchell teams. This may include:
- Document Services – Incoming/Outgoing Post: Receipt, sort, distribute, and account for all incoming mail and courier deliveries. Regularly collect outgoing items from floors and ensure all such items are accounted for in line with processes and procedures.
- Document Services – Scanning: Assist with all scanning requests received to support the wider office in digital ways of working.
- Document Services – Reprographics: Collect, process, and deliver all copy, print, finishing, and scanning requests according to priority. Assist with reprographics and manage the process for larger requests. Troubleshoot first‑line faults with MFDs (e.g., paper jams).
- Office Service Centre Management (Stationery): Maintain agreed levels of stationery and copy paper in all print devices and replenish from stock as required. Refill MFDs with paper to ensure all trays are full. Ensure these areas are kept tidy throughout the day.
- Meeting Room/Reception Support: Assist with booking meeting rooms and car parking facilities for internal and external clients. Provide support for the reception team and assist with the management of meeting rooms.
- Porterage Services: Move furniture and other items as required around the office. Change meeting room furniture layouts as needed.
- Health & Safety Responsibilities: Ensure you have received the necessary training to competently carry out your duties and acknowledge personal responsibility for safety. Take responsibility for ensuring equipment is maintained and fit for purpose. Raise any concerns regarding Health & Safety breaches in accordance with Company Procedure.
About You
- Proven experience in a facilities or office coordination role
- A proactive and self‑motivated individual.
- A flexible ‘can do’ attitude, responsive to changing environments.
- A team player.
- Ability to follow policy and procedure.
- Time management skills to plan work and meet demanding or conflicting timescales.
Our Benefits - What We Can Offer You
- 25 days holidays as standard plus bank holidays - You can ‘buy’ up to 35hrs of extra holiday too.
- Generous and flexible pension schemes.
- Volunteering days – Two days of volunteering every year for a cause of your choice (fully paid).
- Westfield Health membership, offering refunds on medical services alongside our Aviva Digital GP services.
- We also offer a wide range of well‑being initiatives to encourage positive mental health both in and out of the workplace and to make sure you’re fully supported.
Additional Information
As part of the Irwin Mitchell Group’s on‑boarding process all successful applicants are required to complete the group’s employment screening process. This process helps to ensure that all new employees meet our standards in relation to honesty and integrity therefore protecting the interests of the Group, colleagues, clients, partners and other stakeholders. We carry out pre-employment screening to establish your eligibility to work in the UK, criminal record and financial checks with our trusted 3rd parties. The employment screening process will fully comply with Data Protection and other applicable laws. Irwin Mitchell LLP is an equal opportunity employer.
Facilities Assistant (5870) in Chichester employer: Irwin Mitchell LLP
Contact Detail:
Irwin Mitchell LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Assistant (5870) in Chichester
✨Tip Number 1
Get to know the company culture! Before your interview, check out their website and social media. This will help you understand their values and how you can fit in with their friendly and inclusive environment.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. This will help you feel more confident and articulate when discussing your experience in facilities or office coordination.
✨Tip Number 3
Show off your proactive attitude! During the interview, share examples of how you've tackled challenges in previous roles. This will demonstrate your 'can do' mindset and how you can contribute to the team.
✨Tip Number 4
Don’t forget to ask questions! Prepare a few thoughtful questions about the role or the team. This shows your genuine interest and helps you figure out if this is the right place for you. And remember, apply through our website for the best chance!
We think you need these skills to ace Facilities Assistant (5870) in Chichester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Facilities Assistant role. Highlight your relevant experience in facilities or office coordination, and show us how your skills align with what we’re looking for.
Show Your Team Spirit: We love a team player! In your application, share examples of how you’ve worked collaboratively in previous roles. This will help us see how you can fit into our friendly and inclusive environment.
Be Proactive and Flexible: Demonstrate your proactive attitude and flexibility in your written application. Mention any experiences where you’ve adapted to changing environments or taken initiative to solve problems.
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at Irwin Mitchell LLP
✨Know the Role Inside Out
Before your interview, make sure you understand the Facilities Assistant role thoroughly. Familiarise yourself with the specific tasks mentioned in the job description, like document services and office management. This will help you demonstrate how your skills align with what they’re looking for.
✨Show Your Team Spirit
This law firm values teamwork and a friendly environment. Be ready to share examples of how you've worked collaboratively in previous roles. Highlight your proactive attitude and flexibility, as these traits are essential for supporting the wider team.
✨Prepare for Practical Scenarios
Expect questions that assess your problem-solving skills, especially regarding facilities management. Think of scenarios where you had to troubleshoot issues, like dealing with equipment faults or managing tight deadlines. Being able to articulate your thought process will impress the interviewers.
✨Emphasise Health & Safety Awareness
Since the role involves health and safety responsibilities, be prepared to discuss your understanding of these protocols. Share any relevant training or experiences you have that demonstrate your commitment to maintaining a safe working environment.
