Reception and Admin Coordinator in London

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centres, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth story while evolving your skills in a culture that will welcome your unique contributions? If so, let’s start the conversation.

Crozier is part of Iron Mountain Incorporated, the global leader in innovative storage and information management services, storing and protecting billions of valued assets, including critical business information, highly sensitive data and cultural and historical artefacts. The infrastructure of Iron Mountain uniquely positions Crozier to handle diverse and non-traditional collections. 3D scanning, digitisation and bespoke archival solutions are some of the specific services Crozier provides.

At Crozier we believe that art has the power to change our lives and the world for the better; how art gets there - from museums across the world to regional art galleries to the intimacy of someone’s home - matters to us. If you share this belief, please join us in our mission to be the primary service provider for the people and entities responsible for the care, movement and long-term preservation of art and culture.

JOB SUMMARY

Crozier Fine Arts is seeking a professional and personable Receptionist & Admin Coordinator to be the first point of contact for visitors, clients, and team members at our Bermondsey, Tower Bridge location. The successful candidate will play a crucial role in ensuring smooth day-to-day operations by managing front desk activities, maintaining office organisation, and providing administrative support to various teams. This role is ideal for someone with excellent interpersonal skills, a keen eye for detail, and a proactive approach to problem-solving.

KEY RESPONSIBILITIES

• Greet and welcome visitors in a professional and friendly manner.
• Answer, screen, and forward incoming phone calls and email inquiries.
• Manage visitor logs and issue access passes as required.
• Handle incoming and outgoing mail, couriers, and deliveries.
• Assist with scheduling appointments and meeting room bookings.
• Maintain office supplies and coordinate orders when needed.
• Provide basic clerical support to teams, including data entry and filing.
• Ensure the reception area and meeting rooms are presentable and organised.
• Assist in preparing materials and refreshments for meetings and events.
• Liaise with facilities management for repairs and maintenance issues.

YOUR QUALIFICATIONS AND EXPERIENCE

• Previous experience in a receptionist or front-of-house role, ideally in a creative or professional environment.
• Exceptional communication skills, both written and verbal.
• Strong organisational and multitasking abilities with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google.
• Professional appearance and a positive, approachable attitude.
• Ability to handle sensitive and confidential information with discretion.

What’s in it for you?

• Consistent Schedule: Monday to Friday, 8AM to 5PM shift.
• Competitive Salary rewarding your expertise and dedication.
• Generous Leave: 23 days annual leave + bank holidays, increasing with length of service.
• Your Well-being First: We offer Private Medical Insurance and a confidential Employee Assistance Program (EAP) for you and your family’s health and life needs.
• Secure Your Future: Benefit from our generous pension scheme, with Iron Mountain contributing 6.5%, plus Life Assurance covering four times your annual salary.
• Perks for Your Lifestyle: Enjoy a range of voluntary benefits like Dental Insurance, a Bike to Work scheme, fitness membership discounts, and an Electric Vehicle Scheme.