At a Glance
- Tasks: Lead the Archive and Records Team, ensuring efficient management of records and compliance.
- Company: Join a forward-thinking organisation committed to professional development and inclusivity.
- Benefits: Enjoy 23 days holiday, excellent pension, flexible work arrangements, and health programmes.
- Other info: Opportunities for personal growth and travel expenses covered.
- Why this job: Make a real impact by managing vital records and leading a dynamic team.
- Qualifications: Strong leadership skills and experience in records management are essential.
The predicted salary is between 30000 - 40000 £ per year.
Key objectives of the role include: To provide a professional archiving service in relation to the records and images contained within Nucleus and to meet any public records requirements on behalf of all stakeholders.
Expectations:
- To manage the Archive and Records Administration Team.
- Provide training and development where required.
- HR duties including return to work interviews and approving annual leave.
- Ensure Helpdesk is adequately covered and requests, accessions, retrievals and destructions are fulfilled within the expected timeframe.
- Allocate tasks to the team to ensure objectives are met.
- Ensure department and individual targets are consistently met.
Responsibilities:
- Always maintain high safety and security awareness.
- Maintain compliance with Information Security as per the Nucleus and NDA Information Security Policy.
- Liaise with NDA, other stakeholders and members of the public via email, telephone or letter requests.
- Document and file storage record management.
- Accessioning new document collections to the archive.
- Document destruction process and shredding.
- Data input into the Archive Management System.
- Operate essential equipment, e.g. scanners, in a competent and responsible manner.
- Work with the warehouse team to locate files requested through the Helpdesk and obtain location information for boxes.
- Collect team data and statistics monthly.
- Conduct spot checks and musters on controlled documents.
- Control the movement of controlled documents.
- Maintain all paperwork concerning controlled documents.
Location: The role will be predominantly based at our Wick site; however, travel to Hensingham and Warrington may be required. Travel expenses will be covered.
Reporting Line: Reporting to the Operations Manager, the successful candidate will:
- Exhibit exemplary leadership.
- Collaborate effectively across the organisation.
- Place security at the centre of their working day.
Benefits:
- An exciting role for personal and professional development.
- 23 days holiday plus bank holidays (increasing each year after 5 years).
- Excellent company pension.
- Supplement health programmes.
- Retirement plans.
- A comprehensive employee assistance programme.
- Flexible work arrangements.
- And more.
Accommodations: If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to accommodationrequest@ironmountain.com.
Equal Employment Opportunity: Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.
Archive and Records Team Leader employer: Iron Mountain
Iron Mountain is an exceptional employer, offering a dynamic work environment at our Wick site, where you can lead a dedicated Archive and Records Administration Team while ensuring compliance and security. With a strong focus on personal and professional development, we provide generous benefits including 23 days of holiday that increase with tenure, a robust pension plan, and flexible work arrangements, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Archive and Records Team Leader
✨Tip Number 1
Network like a pro! Reach out to current employees at the company through LinkedIn or other platforms. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company’s values and recent projects. We want to see how you can fit into our culture and contribute to our goals, so show us you’re on the same page!
✨Tip Number 3
Practice your answers to common interview questions, but keep it natural. We love authenticity, so let your personality shine through while showcasing your skills and experience.
✨Tip Number 4
Follow up after your interview with a thank-you email. It shows your enthusiasm for the role and keeps you fresh in our minds. Plus, it’s a great chance to reiterate why you’re the perfect fit!
We think you need these skills to ace Archive and Records Team Leader
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in archiving and records management. We want to see how your skills align with the key objectives of the role, so don’t hold back!
Showcase Leadership Skills:As a potential team leader, it’s crucial to demonstrate your leadership abilities. Share examples of how you've successfully managed teams or projects in the past, and how you can bring that experience to our Archive and Records Administration Team.
Highlight Compliance Awareness:Since compliance with Information Security is a big deal for us, make sure to mention any relevant experience you have in maintaining security standards. This will show us that you take safety seriously and understand its importance in this role.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at Iron Mountain
✨Know Your Stuff
Make sure you understand the key objectives of the Archive and Records Team Leader role. Familiarise yourself with archiving services, public records requirements, and the specific responsibilities mentioned in the job description. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Leadership Skills
Since this role involves managing a team, be prepared to discuss your leadership style and experiences. Think of examples where you've successfully led a team, provided training, or handled HR duties like return-to-work interviews. Highlight how you can motivate and develop your team to meet targets.
✨Demonstrate Attention to Detail
The job requires maintaining high safety and security awareness, as well as compliance with information security policies. Be ready to share examples of how you've ensured accuracy and security in previous roles. This could include managing sensitive documents or implementing processes to safeguard information.
✨Ask Insightful Questions
Prepare some thoughtful questions to ask at the end of your interview. This could be about the team's current projects, how success is measured in the role, or the company's approach to professional development. Asking questions shows your enthusiasm and helps you gauge if the company is the right fit for you.
