Archive and Records Team Leader in Aberdeen

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. We provide expert, sustainable solutions in records and information management, digital transformation services, data centres, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Key objectives of the role include:

• To provide a professional archiving service in relation to the records and images contained within Nucleus and to meet any public records requirements on behalf of all stakeholders.

Expectations:

• To manage the Archive and Records Administration Team.
• Provide training and development where required.
• HR duties including return to work interviews and approving annual leave.
• Ensure Helpdesk is adequately covered and requests, accessions, retrievals and destructions are fulfilled within the expected timeframe.
• Allocate tasks to the team to ensure objectives are met.
• Ensure department and individual targets are consistently met.

Responsibilities:

• Always maintain high safety and security awareness.
• Maintain compliance with Information Security as per the Nucleus and NDA Information Security Policy.
• Liaise with NDA, other stakeholders and members of the public via email, telephone or letter requests.
• Document and file storage record management.
• Accessioning new document collections to the archive.
• Document destruction process and shredding.
• Data input into the Archive Management System.
• Operate essential equipment, e.g. scanners, in a competent and responsible manner.
• Work with the warehouse team to locate files requested through the Helpdesk and obtain location information for boxes.
• Collect team data and statistics monthly.
• Conduct spot checks and musters on controlled documents.
• Control the movement of controlled documents.
• Maintain all paperwork concerning controlled documents.

Location: The role will be predominantly based at our Wick site; however, travel to Hensingham and Warrington may be required. Travel expenses will be covered.

Reporting Line: Reporting to the Operations Manager, the successful candidate will:

• Exhibit exemplary leadership.
• Collaborate effectively across the organisation.
• Place security at the centre of their working day.

Benefits: Benefits for an Archive and Records Team Leader choosing to work with Iron Mountain include:

• An exciting role for personal and professional development.
• 23 days holiday plus bank holidays (increasing each year after 5 years).
• Excellent company pension.

Why You Should Apply: You may know Iron Mountain as a storage company, but we're so much more than that—especially on the inside. We've worked hard to create an inclusive workplace culture where people genuinely care about and support one another. Despite our global presence, Mountaineers are a tight-knit community, and we'd love for you to join us. We offer a generous benefits package, including:

• Supplement health programmes
• Retirement plans
• A comprehensive employee assistance programme
• Flexible work arrangements
• And more

At Iron Mountain, we value the unique backgrounds and experiences that individual team members contribute to our culture. To that end, we encourage you to apply even if you don't meet the exact qualifications listed above. Don't miss this incredible opportunity to be part of an ever-evolving global organisation focused on transformation and innovation.