At a Glance
- Tasks: Lead the Archive and Records Team while ensuring compliance and efficient document management.
- Company: Join a forward-thinking organisation dedicated to professional development and security.
- Benefits: Enjoy 23 days holiday, excellent pension, health programmes, and flexible work options.
- Other info: Opportunities for personal growth and travel to various sites.
- Why this job: Make a real impact by managing vital records and leading a dynamic team.
- Qualifications: Strong leadership skills and experience in records management are essential.
The predicted salary is between 30000 - 40000 £ per year.
Key Objectives
To provide a professional archiving service in relation to the records and images contained within Nucleus and to meet any public records requirements on behalf of all stakeholders.
Expectations
- To manage the Archive and Records Administration Team
- Provide training and development where required.
- HR duties including return to work interviews and approving annual leave.
- Ensure Helpdesk is adequately covered and requests, accessions, retrievals and destructions are fulfilled within the expected timeframe.
- Allocate tasks to the team to ensure objectives are met.
- Ensure department and individual targets are consistently met.
Responsibilities
- Always maintain high safety and security awareness.
- Maintain compliance with Information Security as per the Nucleus and NDA Information Security Policy.
- Liaise with NDA, other stakeholders and members of the public via email, telephone or letter requests.
- Document and file storage record management.
- Accessioning new document collections to the archive.
- Document destruction process and shredding.
- Data input into the Archive Management System.
- Operate essential equipment, e.g. scanners, in a competent and responsible manner.
- Work with the warehouse team to locate files requested through the Helpdesk and obtain location information for boxes.
- Collect team data and statistics monthly.
- Conduct spot checks and musters on controlled documents.
- Control the movement of controlled documents.
- Maintain all paperwork concerning controlled documents.
Location
The role will be predominantly based at our Wick site; however, travel to Hensingham and Warrington may be required. Travel expenses will be covered.
Reporting Line
Reporting to the Operations Manager, the successful candidate will:
- Exhibit exemplary leadership.
- Collaborate effectively across the organisation.
- Place security at the centre of their working day.
Benefits
- An exciting role for personal and professional development.
- 23 days holiday plus bank holidays (increasing each year after 5 years).
- Excellent company pension.
- Supplement health programmes.
- Retirement plans.
- A comprehensive employee assistance programme.
- Flexible work arrangements.
- And more.
If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to accommodationrequest@ironmountain.com.
Archive and Records Team Leader employer: Iron Mountain Incorporated
As an Archive and Records Team Leader at our Wick site, you will join a forward-thinking organisation that prioritises employee growth and development. We offer a supportive work culture with flexible arrangements, comprehensive benefits including an excellent pension scheme, and opportunities for professional advancement. Our commitment to security and collaboration ensures that you will thrive in a dynamic environment while making a meaningful impact on our archiving services.
Contact Details:
Iron Mountain Incorporated Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Archive and Records Team Leader
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles on LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want to see how you fit in, so think about how your experience aligns with their mission and objectives.
✨Tip Number 3
Showcase your leadership skills during interviews. Share specific examples of how you've managed teams or projects successfully. We love to hear about your achievements!
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can keep you fresh in their minds and shows your enthusiasm for the role. Plus, it’s a great chance to reiterate your interest.
We think you need these skills to ace Archive and Records Team Leader
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Archive and Records Team Leader role. Highlight relevant experience in archiving, team management, and compliance with information security policies. We want to see how your skills align with our expectations!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you can contribute to our team. Be sure to mention any specific experiences that relate to managing records and leading a team.
Showcase Your Leadership Skills:Since this role involves managing a team, make sure to highlight your leadership experience. Share examples of how you've successfully led teams in the past, provided training, or met targets. We love seeing strong leaders in action!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we do at StudySmarter!
How to prepare for a job interview at Iron Mountain Incorporated
✨Know Your Archive Stuff
Make sure you brush up on your knowledge of archiving practices and information security policies. Familiarise yourself with the specific requirements of the Nucleus and NDA Information Security Policy, as this will show that you're serious about compliance and safety.
✨Show Off Your Leadership Skills
Since this role involves managing a team, be prepared to discuss your leadership style and past experiences. Think of examples where you've successfully trained or developed team members, and how you’ve handled HR duties like return-to-work interviews.
✨Demonstrate Your Communication Prowess
You'll need to liaise with various stakeholders, so practice articulating your thoughts clearly. Prepare for questions about how you would handle requests from the public or other departments, and think of ways to showcase your written communication skills.
✨Be Ready for Practical Scenarios
Expect some situational questions that test your problem-solving abilities. For instance, how would you manage a backlog of document retrievals? Think through your approach to task allocation and meeting deadlines, as these are key to the role.
