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- Tasks: Provide secretarial support, manage diaries, and prepare documents for the team.
- Company: Join a leading public service organisation in Northern Ireland.
- Benefits: Enjoy flexible working hours and competitive pay in a supportive environment.
- Why this job: Gain valuable experience while contributing to meaningful public service projects.
- Qualifications: 5 GCSEs including English and Maths, plus admin experience or NVQ Level 2.
- Other info: Temporary role with potential for extension; part-time or full-time options available.
The predicted salary is between 20000 - 28000 £ per year.
Your new company A public service organisation in Northern Ireland is seeking a Secretary to join their team in Omagh. This is a temporary position, initially for 3 months with the possibility of extension. The client will consider part-time or full-time working hours. Your new role As Secretary, you will provide a full secretarial support service to the team and other professionals. In your role, you will be responsible for preparing a variety of documents, including minutes, letters and reports. Diary Management. Co-ordinating meetings and minute taking. You will organise the office and carry out routine secretarial duties, which include the development and maintenance of an efficient filing system, mail distribution, photo copying, binding and ensuring relevant files are available for meetings. As Secretary, you will be responsible for recording and maintaining reports. Updating/searching information on the client database as required. Opening and recording incoming mail and direct correspondence for the team. You will receive telephone calls and enquiries and take relevant action as appropriate. You will also liaise with internal departments via verbal and written forms of communication. A high level of word processing skills will be required for this position as you will be providing administrative support in the production of policies and reports produced within the department. You will also be responsible for the management of stationary stock levels throughout the department and operating the Petty Cash system as required. What you\’ll need to succeed 5 GCSE\’s (Grades A-C) to include English Language and Maths or equivalent qualification or higher educational standard AND one year\’s administrative/clerical experience; OR NVQ Level 2 in Business Administration or equivalent or higher educational standard AND one year\’s administrative/clerical experience. In addition to one of the above, 6 months\’ experience using Microsoft Office, including Outlook, PowerPoint, Excel and Word is also essential. You will hold a current full driving licence which is valid for use in the UK and have access to a car on appointment. As Secretary, essentially, you will be able to work in a team, have the ability to organise and plan your workload and meet tight deadlines, excellent communication skills, experience managing confidential information and the ability to use your initiative. What you\’ll get in return A temporary position with a leading public service employer. What you need to do now If you\’re interested in this role, click \’apply now\’ to forward an up-to-date copy of your CV, or call Jane Deeney now. If this job isn\’t quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C\’s, Privacy Policy and Disclaimers which can be Skills: Proficient in Microsoft suite Communication Attention to detaail Benefits: Competitive
Secretary employer: IrishJobs
Contact Detail:
IrishJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Secretary
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, particularly Microsoft Office. Being proficient in Word, Excel, PowerPoint, and Outlook will not only boost your confidence but also demonstrate your readiness for the role.
✨Tip Number 2
Highlight your organisational skills during any interviews or discussions. As a Secretary, you'll need to manage multiple tasks efficiently, so be prepared to share examples of how you've successfully organised workloads or managed tight deadlines in previous roles.
✨Tip Number 3
Practice your communication skills, both verbal and written. Since the role involves liaising with various departments and taking minutes, being articulate and clear in your communication will set you apart from other candidates.
✨Tip Number 4
If possible, research the public service organisation you're applying to. Understanding their mission and values can help you tailor your approach and show genuine interest during interviews, making you a more appealing candidate.
We think you need these skills to ace Secretary
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your administrative and clerical experience, especially any roles where you managed documents, organised meetings, or provided secretarial support. Use keywords from the job description to make your application stand out.
Craft a Strong Cover Letter: Write a cover letter that specifically addresses the requirements of the Secretary role. Mention your proficiency in Microsoft Office and your experience with diary management and minute taking. Show enthusiasm for the position and the organisation.
Highlight Relevant Skills: In your application, emphasise your communication skills, attention to detail, and ability to manage confidential information. Provide examples of how you've successfully organised workloads and met tight deadlines in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Secretary role.
How to prepare for a job interview at IrishJobs
✨Showcase Your Organisational Skills
As a Secretary, you'll need to demonstrate your ability to organise and manage workloads effectively. Be prepared to discuss specific examples of how you've successfully managed multiple tasks or projects in the past.
✨Highlight Your Communication Abilities
Excellent communication skills are crucial for this role. During the interview, emphasise your experience in liaising with different departments and handling enquiries, both verbally and in writing.
✨Demonstrate Proficiency in Microsoft Office
Since the job requires a high level of word processing skills, be ready to discuss your experience with Microsoft Office applications. You might even want to mention any specific projects where you used these tools effectively.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and initiative. Think of scenarios where you had to manage confidential information or meet tight deadlines, and be ready to explain how you handled those situations.
