Recruitment Administrator

Important Information Location: Head Office , Macklin Care Homes, 26 Wellington Park, Belfast, Northern Ireland, County Antrim, BT9 6DL Date Posted: 5th September 2025 Closing Date: 19th September 2025 Industry: Healthcare Job Type: Full time Salary: Based on Experience Recruitment Administrator The Macklin Group is a proud family-owned business, dedicated to delivering exceptional care across our Care Homes in Northern Ireland. We believe in creating a supportive, professional, and rewarding environment for both our residents and our team members. We are now seeking an experienced and proactive Recruitment Administrator to join our HR team. In this key role, you will help ensure we attract, select, and retain talented healthcare professionals who share our passion for providing the highest quality of care. This is a varied and fast-paced role, ideal for someone self-motivated, highly organised, and confident working both independently and as part of a team. You will be joining a forward-thinking business and HR team where your creativity, initiative, and enthusiasm will be valued and encouraged. The successful candidate will benefit from a hybrid working model, with two days based in Head Office. About the role Key Responsibilities: Assist in posting job adverts across company websites, job boards, and social media channels. Manage and track a large volume of incoming applications, ensuring accurate and timely candidate acknowledgements. Support CV screening and shortlisting alongside the Recruitment Officer. Coordinate interviews, liaise with candidates and hiring managers, and issue interview invites. Prepare interview packs and supporting documentation for interview panels. Act as the main point of contact for candidates, providing timely updates throughout the process. Manage the applicant tracking system (SeeMeHired) and internal recruitment databases. Support with the preparation of recruitment metrics and reports for the HR team. Ensure all recruitment activity is GDPR compliant. Provide administrative support for recruitment projects and initiatives. Assist in organising and attending careers fairs, networking events, and university engagement activities. Company benefits: To reward the demanding work of our fantastic colleagues, we offer an excellent benefits package as follows: Collaborating with an award-winning team with family values. A wide variety of training is provided. Career development opportunities. Employee Assistance Programme. Discounted rates at Malone Hotel, Belfast. Health and well-being initiatives, including team-building initiatives. Free car parking. Interviews may take place before the job advertisement closes, as and when suitable applications are received. If a suitable candidate is appointed, the role may close early; therefore, please do not hesitate to submit your application promptly. In addition, we also reserve the right to enhance the criteria at the shortlisting stage. An Access NI Check will be required for this post. If successful, please be aware that we do have a policy on the recruitment of ex-offenders. As per the Access NI Code of Practice, Macklin Care Homes also has a policy on the secure handling, use, storage, and retention of disclosure information. Copies of these documents, along with the Access NI Code of Practice, are available upon request by contacting the HR Department. It is Macklin Care Homes\’ Policy that any existence of a criminal conviction will not necessarily lead to the withdrawal of a job offer, but the failure to disclose all criminal convictions fully and accurately will lead to the withdrawal of a job offer. We are committed to building a diverse and inclusive team that reflects the communities we serve. Macklin Care Homes is an Equal Opportunities Employer. What you will need Required criteria Previous experience in recruitment administration or a similar HR support role. Strong organisational and multitasking skills, with excellent attention to detail. Confident using HR/recruitment systems and MS Office. Excellent communication and interpersonal skills with candidates and Hiring Managers. A proactive, solution-focused approach. Eligibility to work and live in the UK. Desired criteria Proven recruitment experience within the Healthcare sector. Knowledge of SeeMeHired. Strong knowledge of recruitment compliance processes, i.e. AccessNI checks. To be considered for this role you will be redirected to and must complete the application process on our careers page. To start the process, click the Apply button below to Login/Register.