At a Glance
- Tasks: Manage front-of-house duties and provide essential administrative support in a busy office.
- Company: Join a friendly and forward-thinking professional services organisation in Newtownards.
- Benefits: Competitive salary, private medical insurance, company iPad, and ongoing training.
- Other info: Great opportunities for career development in a collaborative environment.
- Why this job: Be the first point of contact and make a real impact in a supportive team.
- Qualifications: Previous office experience, strong communication skills, and a proactive attitude.
The predicted salary is between 25000 - 32000 £ per year.
Keenan Recruitment is delighted to be partnering with a well-established and growing professional services organisation in Newtownards to recruit an experienced Office Co-Ordinator & Receptionist. This is an excellent opportunity to join a friendly, supportive and forward-thinking team where you will play a key role in the smooth day-to-day running of the office.
The successful candidate will be one of the first points of contact for clients and visitors, whilst also providing valuable administrative support across a range of business functions. This varied position would suit a highly organised, personable and proactive individual who enjoys working in a busy office environment and takes pride in delivering excellent customer service.
The Role
- Reception & Client Support
- Welcoming clients and visitors in a professional and friendly manner
- Managing incoming calls and directing enquiries appropriately
- Monitoring and managing shared email inboxes
- Ensuring messages and communications are passed promptly to the relevant team members
- Providing a professional and welcoming front-of-house experience
- Office Administration
- Managing incoming and outgoing post
- Scanning, filing and maintaining electronic records
- Supporting document management and internal filing systems
- Ordering office supplies and stationery
- Assisting with general office administration and organisational tasks
- Client & Compliance Administration
- Supporting client onboarding processes
- Assisting with Anti-Money Laundering (AML) checks and compliance procedures
- Liaising with external agencies and stakeholders where required
- Assisting with statutory and regulatory administration
- Supporting client account setup and maintenance activities
- Managing client correspondence and documentation requests
- Operational Support
- Arranging appointments and meetings
- Assisting with meeting preparation and administration
- Taking notes and minutes when required
- Supporting team events and business activities
- Providing additional administrative support to management and colleagues
About You
- Previous office administration experience
- Excellent communication and interpersonal skills
- Strong organisational skills and attention to detail
- The ability to prioritise workload and manage multiple tasks effectively
- A professional and confident approach when dealing with clients
- A proactive and positive attitude
- The ability to work independently and as part of a team
- High levels of discretion and confidentiality
- Good working knowledge of Microsoft Office, including Outlook, Word and Excel
- A willingness to learn new systems and processes
- Experience within a professional services, accountancy or client-focused office environment would be advantageous but is not essential, as full training will be provided.
What's on Offer?
- Competitive salary, negotiable depending on experience
- Private medical insurance
- Company iPad
- Full training and ongoing development
- A supportive and collaborative working environment
- Varied and interesting workload
- Opportunities for career development and progression
- The chance to become a valued member of a growing and successful local business
Apply Today
If you're looking to develop your career within a supportive practice environment where your expertise and ideas will be valued, we'd love to hear from you. Contact Aideen Duggan for a confidential chat.
Office Coordinator & Receptionist TLNT1_NI in Newtownards employer: IrishJobs
Join a well-established and growing professional services organisation in Newtownards, where you will be part of a friendly and supportive team dedicated to delivering excellent customer service. With competitive salaries, private medical insurance, and opportunities for ongoing training and career progression, this role as Office Co-Ordinator & Receptionist offers a dynamic work environment that values your contributions and fosters personal growth.
