Payroll Administrator TLNT1_NI in Newry

We are seeking a highly organised and detail-oriented Payroll Administrator to join our Food-to-Go manufacturing business. The successful candidate will be responsible for the accurate and timely processing of weekly and monthly payrolls across multiple sites and jurisdictions. This is a challenging and rewarding role requiring a self-motivated individual who can manage multiple priorities, meet strict payroll deadlines, and maintain the highest levels of accuracy and confidentiality. The ideal candidate will demonstrate a proactive approach to problem-solving, a desire to continuously learn and improve processes, and the ability to work effectively within a dynamic manufacturing environment.

Key Responsibilities

• Process weekly and monthly payrolls across multiple payrolls, sites, and legal jurisdictions.
• Ensure payrolls are completed accurately and on time in accordance with published payroll schedules.
• Calculate and process earnings, overtime, shift premiums, holiday pay, statutory payments, deductions, and salary adjustments.
• Validate payroll information received from operational and departmental managers.
• Process new starters, leavers, contract amendments, and employee data changes accurately and efficiently.
• Prepare Bank Files for weekly & monthly payrolls.
• Maintain payroll records and employee information in accordance with company policies and legislative requirements.

Compliance & Administration

• Ensure compliance with all relevant payroll legislation and statutory requirements across NI, GB, and RoI.
• Administer payroll deductions including tax, National Insurance, pensions, court orders, and other authorised deductions.
• Complete Weekly Labour KPIS.
• Complete Payroll Balance Sheet Reconciliations.
• Assist with year-end payroll activities and statutory reporting requirements.
• Support payroll audits and provide documentation as required.
• Maintain strict confidentiality of payroll and employee information at all times.

Query Resolution & Stakeholder Support

• Act as a key point of contact for employee payroll queries, ensuring timely and professional resolution.
• Build strong working relationships with site management, HR, Finance, and external agencies.
• Liaise with government bodies, pension providers, and third-party vendors where required.

Ad-Hoc duties within the finance team

• Identify opportunities to improve payroll processes, controls, and reporting.
• Support payroll-related projects, system enhancements, and process standardisation initiatives.
• Maintain up-to-date knowledge of payroll legislation and industry best practices.
• Contribute to a culture of continuous improvement, accuracy, and customer service excellence.

Person Specification

Essential Skills & Experience

• Previous payroll administration experience in a high-volume, fast-paced environment.
• Strong numerical skills with exceptional attention to detail and accuracy.
• Experience managing multiple priorities and meeting strict deadlines.
• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and use initiative while also collaborating effectively within a team.
• Proficient in Microsoft Excel and other Microsoft Office applications.
• High level of integrity with the ability to handle confidential information appropriately.

Desirable Skills & Experience

• Experience processing payroll across multiple jurisdictions, particularly NI, GB, and RoI.
• Previous experience within a manufacturing, food production, or FMCG environment.
• Experience using Sage Payroll & Collsoft or similar payroll systems.
• Understanding of payroll legislation, pensions, and statutory payments across UK and Irish payrolls.

Personal Attributes

• A self-starter with a proactive and positive attitude.
• Highly detail-focused and committed to delivering accurate work.
• Motivated to learn, develop, and continually improve processes.
• Resilient and capable of working effectively under pressure.
• Customer-focused with a commitment to providing excellent service.
• Adaptable and comfortable working in a fast-moving operational environment.
• Committed to completing tasks to a high standard within demanding timescales.

What We Offer

• Opportunity to work within a growing and dynamic Food-to-Go manufacturing business.
• Exposure to complex multi-site and multi-jurisdiction payroll operations.
• Ongoing training and development opportunities.
• A supportive and collaborative working environment.
• Competitive salary and benefits package.

If you are a motivated payroll professional who thrives in a fast-paced environment and takes pride in delivering accurate, timely payroll services, we would love to hear from you.