At a Glance
- Tasks: Support the Maintenance Manager and EHS team with efficient administrative processes.
- Company: Join a dynamic team focused on safety and compliance in operations.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for growth and learning in a collaborative atmosphere.
- Why this job: Be part of a crucial role that ensures safe and effective site operations.
- Qualifications: GCSE in Maths and English; strong organisational and communication skills.
The predicted salary is between 24000 - 28000 € per year.
General Accountability
The Administrative Assistant will provide comprehensive support to the Maintenance Manager and EHS team, ensuring efficient administrative processes, accurate record management, and continuous improvement of systems. This role is integral to maintaining the CMMS system, managing permits, and supporting compliance activities to ensure the safe and effective operation of sites.
Specific Accountabilities
- Maintenance and CMMS Administration
Prioritise maintenance tasks within the CMMS system and issue work orders to maintenance personnel. Maintain the CMMS, ensuring accurate asset registers, job tracking, and maintenance history records. Register new plant assets and update records as required. Manage spare parts inventory, including stock control, ordering, and goods receipt processes. - Contractor and Permit Management
Administer contractor approvals through Audit Comply, ensuring RAMS, insurance documentation, and inductions are fully compliant. Maintain and control permit-to-work systems (e.g. hot works, general permits) via Audit Comply. - EHS Administration and Compliance
Maintain EHS documentation and version control using Audit Comply. Support compliance with ISO standards (ISO 45001 and ISO 14001). Maintain registers for risk assessments, SOPs, method statements, and permits. Assist with environmental data collection and reporting (e.g. waste, energy, emissions). - Reporting and Data Management
Record, analyse, and report on maintenance and EHS data, including weekly and monthly KPI reporting. Track maintenance performance, site activity, and compliance metrics. Prepare and distribute weekly EHS site updates. - Financial and Performance Tracking
Track maintenance, EHS, and CAPEX expenditure against budgets. Monitor maintenance spends by site and prepare reports as required. - General and Continuous Improvement
Support EHS communications (toolbox talks, safety alerts, meetings) and maintain accurate records. Track corrective actions and support the closure of audit findings. Provide additional administrative and operational support as required.
Education, Skills & Experience
- Education: GCSE (or equivalent) in Maths and English
- Skills and Experience:
Strong organisational and administrative skills
High level of attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines
Proactive, solution-focused mindset
Strong interpersonal and communication skills
Ability to work independently and collaboratively as part of a team
Experience with CMMS systems (e.g. E-maint) and compliance tools (e.g. Audit Comply) is desirable - Skills:
Administration
Attention to detail
Proactive communication skills.
Administrative Assistant TLNT1_NI in Dungannon employer: IrishJobs
As an Administrative Assistant at our company, you will thrive in a supportive and dynamic work environment that prioritises employee growth and development. We offer comprehensive training opportunities, a strong focus on health and safety compliance, and a culture of continuous improvement, all set within a collaborative team atmosphere. Located in a vibrant area, our company not only values your contributions but also invests in your future, making it an excellent place for meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant TLNT1_NI in Dungannon
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested in the position.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will boost your confidence and help you articulate your experiences effectively.
✨Tip Number 4
Don't forget to apply through our website! We love seeing applications directly from candidates who are excited about joining us. Plus, it shows you're proactive and keen to be part of the team!
We think you need these skills to ace Administrative Assistant TLNT1_NI in Dungannon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights the skills and experiences that match the job description. We want to see how your organisational skills and attention to detail shine through, so don’t hold back!
Craft a Compelling Cover Letter:Your cover letter is your chance to show us your personality! Explain why you’re interested in the Administrative Assistant role and how your proactive mindset can contribute to our team.
Showcase Relevant Experience:If you've worked with CMMS systems or compliance tools before, make it known! We love seeing candidates who have hands-on experience that aligns with what we do.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at IrishJobs
✨Know Your CMMS Inside Out
Make sure you understand the basics of CMMS systems, especially if you've used one before. Be ready to discuss how you've prioritised tasks and managed records in past roles. This shows you're not just familiar with the system but can also leverage it effectively.
✨Showcase Your Attention to Detail
In this role, accuracy is key. Prepare examples from your previous experience where your attention to detail made a difference. Whether it's maintaining records or managing permits, having specific instances ready will demonstrate your capability.
✨Be Proactive in Your Approach
Employers love a proactive mindset! Think of times when you identified issues before they became problems or suggested improvements to processes. Highlighting this during your interview will show that you’re solution-focused and ready to contribute.
✨Communicate Effectively
Strong interpersonal skills are crucial for this position. Practice articulating your thoughts clearly and confidently. You might even want to prepare a few questions about the team dynamics or communication styles within the company to show your interest in collaboration.
