At a Glance
- Tasks: Support HR and Production teams by managing staffing requests and office operations.
- Company: Join a dynamic HR team focused on collaboration and integrity.
- Benefits: Health Shield, subsidised canteen, pension contributions, and professional development opportunities.
- Other info: Fast-paced environment with opportunities for growth and learning.
- Why this job: Gain hands-on experience in HR while contributing to a positive workplace culture.
- Qualifications: 1 year of admin experience or pursuing a business-related degree; strong communication skills required.
The predicted salary is between 30000 - 40000 £ per year.
The Administrative Assistant will report directly to the Head of People & Culture and work as part of a well-established HR team. This role will involve managing and coordinating the daily operations of the office to ensure smooth and efficient functioning. The Administrative Assistant will primarily support the HR team and Production teams by liaising with agency representatives, ensuring there is adequate staffing levels maintained across all departments.
Key Responsibilities
- Review temporary staffing requests submitted by departments and issue labour orders to approved staffing agencies.
- Liaise with agency representatives to ensure adequate staffing levels are maintained across all departments.
- Track Units Per Man Hour (UPH) performance using Excel, working closely with Production Managers to reduce labour costs and achieve productivity targets.
- Manage and organise HR documentation including employee records, contracts, and confidential files.
- Assist with the smooth running of the office by filing and organising employee files as required.
- Contribute to the development of a culture of integrity, collaboration, and a do-the-right-thing approach in all interactions.
- Ensure Food Safety compliance with company policies and regulatory requirements to remain audit-ready at all times.
- Ensure confidentiality and security of sensitive HR data at all times.
Essential Criteria
- Minimum of 1 year experience in a similar administrative role OR working towards a business-related degree or equivalent.
- Ability to uphold confidentiality at all times, frequently dealing with highly sensitive information.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Attention to detail and accuracy in work.
- Excellent written and verbal communication abilities.
- Ability to multitask and prioritise workload effectively.
- Flexibility and adaptability in a fast-paced environment.
Skills: Admin, Communication (written and verbal)
Benefits: Health Shield, High Field Certifications, Subsidised Canteen, Pension Contributions
Weekend HR Administrative Assistant TLNT1_NI in Craigavon employer: IrishJobs
Join a dynamic HR team where your contributions will directly impact our culture of integrity and collaboration. Located in a supportive environment, we offer competitive benefits including health coverage, pension contributions, and opportunities for professional growth, making us an excellent employer for those seeking meaningful work in a fast-paced setting.
StudySmarter Expert Advice🤫
We think this is how you could land Weekend HR Administrative Assistant TLNT1_NI in Craigavon
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at IrishJobs!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at IrishJobs.
We think you need these skills to ace Weekend HR Administrative Assistant TLNT1_NI in Craigavon
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at IrishJobs. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to IrishJobs and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at IrishJobs. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to IrishJobs's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at IrishJobs
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with IrishJobs.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at IrishJobs will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact IrishJobs and how you would contribute to adapting HR strategies.
