At a Glance
- Tasks: Manage reception, greet clients, and coordinate emails and post in a busy law firm.
- Company: Reputable Belfast city centre law firm with a strong focus on client experience.
- Benefits: Competitive salary, permanent role, supportive environment, and great career development.
- Other info: Dynamic role in a well-regarded firm with a commitment to investing in its people.
- Why this job: Be the first point of contact and make a real impact in a professional setting.
- Qualifications: Previous receptionist experience, excellent communication skills, and strong organisational abilities.
The predicted salary is between 27000 - 29000 € per year.
A receptionist role within a well-established Belfast city centre law firm. This is a front-of-house position with responsibility for emails, post and diary management. It is a fully office-based, permanent position with a salary of £27,000 - £29,000.
A professional, polished communicator is sought for a busy and respected legal environment.
About the Company:
Our client is a well-regarded Belfast city centre law firm with a strong reputation across the Northern Ireland legal market. They pride themselves on delivering an exceptional client experience from the very first point of contact. This is a firm that values its people, invests in a positive working culture, and understands that a great receptionist is absolutely central to the smooth running of the practice.
The Role:
This is a key front-of-house role sitting at the heart of a busy law firm. As the first point of contact for clients, colleagues and external parties, you'll set the tone for every interaction whether in person, by phone or in writing. Beyond reception duties, you'll play an important coordination role, managing the allocation of incoming emails and post across the firm and ensuring everything reaches the right person promptly and efficiently. The role suits someone who is calm under pressure, highly organised, and takes real pride in delivering a professional and welcoming experience at all times.
Key Responsibilities:
- Manage the firm's main reception area, greeting clients and visitors in a professional and welcoming manner.
- Answer and direct incoming telephone calls promptly and efficiently.
- Allocate and distribute incoming emails to the correct fee earners and departments.
- Sort, log and distribute incoming post across the firm on a daily basis.
- Manage outgoing post and courier requirements.
- Coordinate meeting room bookings and ensure meeting areas are prepared for client visits.
- Support fee earners and support staff with diary management and appointment scheduling.
- Handle client queries at reception and direct them to the appropriate team member.
- Maintain a tidy and professional reception area at all times.
- Provide general administrative support to the wider team as required.
What You'll Need:
Essential:
- Previous experience in a receptionist or front-of-house role, ideally within a legal or professional services environment.
- Confident and professional telephone manner with excellent verbal communication skills.
- Experience managing and allocating high volumes of incoming emails and post.
- Strong organisational skills with excellent attention to detail.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to manage competing priorities calmly and efficiently in a busy environment.
- A polished, professional presentation and a genuine commitment to delivering excellent client service.
- Right to work in the UK and ability to work on-site in Belfast city centre.
Nice to Have:
- Experience working within a law firm or legal environment.
- Familiarity with legal case management systems.
- Experience managing diaries or coordinating meetings for senior staff.
Why Apply?
- Salary of £27,000 - £29,000 depending on experience.
- Permanent, full-time role with a stable and reputable firm.
- A varied and central role at the heart of a busy legal practice.
- Supportive and professional working environment.
- Belfast city centre location, well served by public transport.
- A firm that recognises the value of great support staff and invests in its people.
For more information or to apply, connect with Emma Groves on LinkedIn or submit your CV via the link below.
Receptionist - law firm TLNT1_NI in Belfast employer: IrishJobs
Join a well-regarded law firm in the heart of Belfast city centre, where your role as a Receptionist is pivotal to creating an exceptional client experience. With a competitive salary and a commitment to employee growth, this firm fosters a supportive work culture that values professionalism and teamwork. Enjoy the benefits of a permanent position in a vibrant location, well-served by public transport, while being part of a team that truly appreciates the importance of great support staff.
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist - law firm TLNT1_NI in Belfast
✨Tip Number 1
Get to know the firm! Research their values, culture, and recent news. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills. As a receptionist, you'll be the first point of contact, so make sure you can convey professionalism and warmth. Role-play with a friend or family member to boost your confidence.
✨Tip Number 3
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you're proactive and serious about landing the role.
We think you need these skills to ace Receptionist - law firm TLNT1_NI in Belfast
Some tips for your application 🫡
Show Off Your Communication Skills:As a receptionist, you'll be the first point of contact for clients, so make sure your written application reflects your polished communication skills. Use clear and professional language, and don’t forget to proofread for any typos!
Tailor Your CV to the Role:Make your CV stand out by tailoring it specifically to the receptionist role at the law firm. Highlight your previous experience in similar positions and any relevant skills that match the job description, like managing emails and diary coordination.
Be Organised and Detail-Oriented:The role requires strong organisational skills, so demonstrate this in your application. Use bullet points to clearly outline your responsibilities in past roles, and ensure everything is neatly formatted and easy to read.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your details directly and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at IrishJobs
✨Know the Firm Inside Out
Before your interview, take some time to research the law firm thoroughly. Understand their values, key practice areas, and recent achievements. This knowledge will not only impress your interviewers but also help you tailor your responses to align with the firm's culture.
✨Showcase Your Communication Skills
As a receptionist, communication is key. During the interview, demonstrate your polished verbal skills by speaking clearly and confidently. Practice common interview questions and consider how you can convey your ability to handle client interactions professionally.
✨Highlight Your Organisational Skills
The role requires strong organisational abilities, so be prepared to discuss your experience managing emails, post, and diary schedules. Share specific examples of how you've successfully prioritised tasks in a busy environment to show that you can thrive under pressure.
✨Dress the Part
First impressions matter, especially in a professional setting like a law firm. Dress smartly and ensure your appearance is polished. This will reflect your understanding of the firm's expectations and your commitment to maintaining a professional image.
