At a Glance
- Tasks: Support the facilities team with admin tasks and ensure smooth operations.
- Company: Well-known Belfast organisation with a dynamic work environment.
- Benefits: Competitive pay, temp-perm contract, and supportive team culture.
- Other info: Great opportunity for career growth in a busy department.
- Why this job: Join a fast-paced team and make a real difference in facilities management.
- Qualifications: 2+ years admin experience and strong Microsoft Office skills.
The predicted salary is between 25000 - 26000 € per year.
An established and well-known Belfast organisation is seeking a Facilities Administrator to join its busy site-wide facilities team on an interim basis. This is an excellent opportunity for an experienced administrator who thrives in a fast-paced environment and enjoys supporting operational teams.
The Role
Reporting to the Facilities Manager, you will provide comprehensive administrative support to ensure the smooth day-to-day running of the facilities function. You will work closely with internal teams and external contractors, maintaining accurate records and supporting service delivery across the site.
Key responsibilities will include:
- Updating contractor and in-house documentation on internal systems
- Producing weekly reports on planned preventative maintenance (PPM) and reactive works
- Scheduling monthly PPM activities and ensuring required documentation and site access is in place
- Raising and issuing purchase orders to suppliers
- Supporting and maintaining the CAFM system with regular updates
- Compiling contractor and engineer reports
- Setting up new supplier accounts
- Ensuring service level agreements, contracts and insurances are current
- Providing general administrative support including filing, reporting and stock ordering
Essential Criteria
- Minimum of 2 years' experience within an administrative role
- Strong working knowledge of Microsoft Office, particularly Word and Excel
- Experience raising purchase orders
- Experience collating reports from database systems
- Excellent organisational skills and strong attention to detail
- Strong written and verbal communication skills
- Flexible approach to supporting a busy department
For more information, please contact Ethan Boylan today.
Facilities Administrator TLNT1_NI in Belfast employer: IrishJobs
Join a well-established organisation in Belfast that values its employees and fosters a collaborative work culture. As a Facilities Administrator, you will benefit from a supportive environment that encourages professional growth and development, while enjoying competitive pay and a structured work schedule. This role offers the unique advantage of being part of a dynamic team dedicated to ensuring operational excellence across the site.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities Administrator TLNT1_NI in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management sector. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in being part of their team and contributing to their success.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to administration and facilities management. We want you to feel confident and ready to showcase your skills!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing familiar faces from our community!
We think you need these skills to ace Facilities Administrator TLNT1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights your relevant experience, especially in administration and facilities management. We want to see how your skills match the role, so don’t be shy about showcasing your achievements!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our Facilities Administrator role. Share specific examples of your past work that relate to the responsibilities listed in the job description.
Be Clear and Concise:When filling out your application, keep your language clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your key skills stand out!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at IrishJobs
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Facilities Administrator role. Familiarise yourself with the key responsibilities mentioned in the job description, like updating documentation and producing reports. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational skills, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially when dealing with administrative tasks.
✨Brush Up on Microsoft Office
Given the emphasis on Microsoft Office skills, particularly Word and Excel, it’s a good idea to practice using these tools before your interview. You might be asked about your experience or even given a practical test, so being confident in your abilities will set you apart from other candidates.
✨Prepare Questions for Them
Interviews are a two-way street, so think of some insightful questions to ask about the team and the company culture. This shows that you’re not just interested in the job, but also in how you can fit into their environment and contribute to the facilities team.
