Document & Business Support Administrator TLNT1_NI in Belfast

Location: Belfast City Centre

Organisation: The Bar of Northern Ireland

Salary: Available on Request

Job Type: Temporary to Permanent

Hours: Full-Time, Monday to Friday

Shift Pattern (Weekly Rotation): 8:30am - 5:00pm, 9:00am - 5:30pm. Occasional Saturday work may be required to support operational needs.

About The Bar of Northern Ireland:

The Bar of Northern Ireland represents and supports the independent practising barristers of Northern Ireland. Operating from Belfast City Centre, the organisation provides a range of professional support services to its members and plays a key role within the legal profession.

An opportunity has arisen for a Document & Business Support Administrator to join the team on a temporary to permanent basis.

The Role:

Working within a busy professional services environment, you will provide a wide range of document management, administrative and business support services. This role requires excellent organisational skills, strong attention to detail and the ability to deliver exceptional customer service in a fast-paced setting.

Key Responsibilities:

• Provide document production and management services including printing, photocopying, scanning, binding and document preparation.
• Process incoming and outgoing mail, courier deliveries and internal correspondence.
• Prepare, collate and distribute documentation accurately and within agreed deadlines.
• Maintain accurate records, databases and service logs.
• Assist with stock control and replenishment of office supplies.
• Support meeting rooms, office facilities and event set-up requirements.
• Liaise with internal departments to ensure smooth and efficient service delivery.
• Provide front-line support to members, visitors and colleagues.
• Assist with reporting and administrative projects as required.
• Ensure confidentiality and data protection standards are maintained at all times.
• Undertake additional business support duties as required.

About You:

To be successful in this role, you will have:

• At least 2 years' experience in an administrative, business support or office support role.
• Excellent customer service and communication skills.
• Strong IT skills including Microsoft Word, Excel and Outlook.
• High levels of accuracy and attention to detail.
• Experience managing documentation and maintaining records.
• The ability to prioritise workloads and meet deadlines.
• A proactive and professional approach.
• The ability to work independently and as part of a team.

Desirable:

• Experience within legal, professional services or document management environments.
• Experience using Adobe software and document management systems.
• Experience handling post room or courier administration.
• First Aid or Fire Warden training.
• ICT qualification or equivalent.

What's On Offer?

• Opportunity to join a highly respected professional organisation.
• Belfast City Centre location.
• Monday to Friday working pattern.
• Temporary to permanent opportunity.
• Supportive team environment.
• Training and development opportunities.
• Varied role with excellent exposure across the organisation.

If you are an organised administrator who enjoys working in a professional and customer-focused environment, we would love to hear from you.

Ashton Recruitment is acting as a Recruitment Business.