At a Glance
- Tasks: Lead office operations and manage a high-performing team in a dynamic law firm.
- Company: Join a top global law firm with an excellent reputation in Belfast.
- Benefits: Competitive salary, health benefits, flexible working, and lifestyle perks.
- Other info: Enjoy a hybrid work model and great career growth opportunities.
- Why this job: Make a real impact while developing your leadership skills in a supportive environment.
- Qualifications: Experience in office management and strong leadership skills required.
The predicted salary is between 50000 - 62000 € per year.
VANRATH are delighted to be assisting a leading Global Law firm in Belfast City Centre with the recruitment of a Senior Office Manager. The role will be performed Monday - Friday, based in Belfast City Centre with hybrid working. This is a permanent position with a salary of £50,000 - £62,000, which is highly competitive and negotiable, along with great benefits and flexibility.
Primary Objectives
- Oversee the full scope of office operations, including reception, meeting spaces, video conferencing, hospitality, events, facilities, supplier oversight, and office relocations.
- Lead Legal Support Services to deliver consistent, high-quality administrative support.
- Develop, manage, and monitor operational budgets and expenditure.
- Ensure smooth day-to-day operations while maintaining high service standards.
- Contribute to regional and global initiatives, acting as a key advisor to senior stakeholders.
Key Relationships
- Digital Legal Delivery Partners (UK, US, and EMEA)
- Practice Management and Belfast senior leadership teams
- UK Senior Office Services Manager, Senior Premises Manager, and Senior Building Operations Manager (London)
- Global Office Operations leadership team
- External contractors, suppliers, and building management providers
Responsibilities
Leadership & Management
- Provide leadership across Office Operations and Legal Support teams, promoting a high-performance environment.
- Oversee recruitment, performance management, development, and employee wellbeing.
- Partner with senior stakeholders to drive operational improvements and strategic initiatives.
- Represent the Belfast office in local, regional, and global projects.
Legal Support
- Recruit, develop, and manage Practice Executives and Assistants.
- Allocate resources efficiently and maintain service quality standards.
- Build and sustain strong relationships with Partners and senior stakeholders.
Office Operations & Events
- Manage client services, meeting facilities, video conferencing, hospitality, and event delivery.
- Oversee supplier contracts, facilities management, space planning, and office moves.
- Lead the planning and execution of office-wide events, ensuring alignment with strategic goals and value delivery.
Premises & Risk Management
- Support lease management and property-related initiatives.
- Oversee security, maintenance, and workplace improvement projects.
- Ensure compliance with health & safety standards, business continuity plans, and internal policies.
Key Performance Indicators
- Recognised as a trusted advisor by senior leadership.
- High-performing, engaged teams delivering excellent service outcomes.
- Effective budget control and resource utilisation.
- Strong communication, collaboration, and problem-solving capabilities.
- Compliance with policies and successful adoption of new ways of working.
Skills & Experience
Essential
- Demonstrated experience as an Office Manager within a fast-paced professional services environment.
- Proven leadership capability with experience managing and developing teams.
- Strong communication and stakeholder management skills.
- Experience overseeing service contracts and operational budgets.
- Solid commercial awareness and operational knowledge.
Desirable
- Experience managing Personal Assistant (PA) teams.
- Project management capability and a proactive, innovative approach.
- Strong analytical thinking, decision-making, and adaptability.
- Interest in technology, including AI and process optimisation.
Benefits
Core Benefits
- Health screening (Bupa)
- Income protection (50% of salary)
- Life assurance (4 salary)
- Private medical insurance (Bupa - individual, couple, family, or partner cover)
Optional Benefits
- Flexible benefits tailored to individual preferences
- Opportunities for tax and National Insurance efficiencies
- Access to retail discounts and lifestyle perks
For further information on this vacancy, or any other jobs in Belfast or wider Northern Ireland, please apply via the link below or contact Jack Groves in the strictest confidence.
Business Office Manager (Professional Services) TLNT1_NI in Belfast employer: IrishJobs
Join a prestigious Global Law firm in the heart of Belfast City Centre, where you will thrive in a dynamic and supportive work environment. With a strong focus on employee wellbeing, competitive salaries, and a comprehensive benefits package, this firm is dedicated to fostering professional growth and operational excellence. Enjoy the flexibility of hybrid working while being part of a team that values collaboration and innovation.
StudySmarter Expert Advice🤫
We think this is how you could land Business Office Manager (Professional Services) TLNT1_NI in Belfast
✨Tip Number 1
Network like a pro! Get out there and connect with people in the legal and professional services sectors. Attend industry events, join relevant LinkedIn groups, and don’t be shy about reaching out to potential contacts. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they operate. This will help you tailor your responses and show that you’re genuinely interested in being part of their team. Plus, it’ll give you some great talking points!
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. Focus on showcasing your leadership skills and experience in managing teams, as these are key for the Office Manager role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always looking for talented individuals who can bring their expertise to our team. So, what are you waiting for? Get applying!
We think you need these skills to ace Business Office Manager (Professional Services) TLNT1_NI in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV speaks directly to the role of Business Office Manager. Highlight your experience in office operations and leadership, and don’t forget to mention any relevant achievements that showcase your skills in managing teams and budgets.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you’re the perfect fit for this role. Mention specific experiences that align with the job description, especially around stakeholder management and operational improvements.
Showcase Your Leadership Skills:We want to see how you’ve led teams in the past. Include examples of how you’ve developed team members or improved service delivery. This will help us understand your leadership style and how you can contribute to our high-performance environment.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for this fantastic opportunity. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at IrishJobs
✨Know the Firm Inside Out
Before your interview, do some homework on the law firm. Understand their values, recent achievements, and how they operate. This will not only help you answer questions more effectively but also show that you're genuinely interested in being part of their team.
✨Showcase Your Leadership Skills
As a Business Office Manager, you'll need to demonstrate strong leadership capabilities. Prepare examples from your past experiences where you've successfully managed teams or led projects. Highlight how you fostered a high-performance environment and improved operational efficiency.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills and decision-making abilities. Think about challenges you've faced in previous roles and how you overcame them. Be ready to discuss specific situations related to office operations and stakeholder management.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions prepared. Inquire about the firm's future initiatives, team dynamics, or how they measure success in this role. This shows your enthusiasm and helps you gauge if the firm is the right fit for you.
