At a Glance
- Tasks: Support administrative services, manage training schedules, and assist with events and communications.
- Company: Join Volunteer Now, a leading charity promoting volunteering in Northern Ireland.
- Benefits: Enjoy a part-time role with flexible working, generous leave, and professional development opportunities.
- Other info: Be part of a values-driven culture that encourages collaboration and growth.
- Why this job: Make a difference in your community while gaining valuable experience in a supportive environment.
- Qualifications: Organisational skills, proficiency in Microsoft packages, and a professional approach to communication.
The predicted salary is between 24849 - 24849 £ per year.
Location: Skainos Centre, 239 Newtownards Road, Belfast, BT4 1AF (office-based role with occasional home working when business needs allow)
Salary: £24,849 per annum pro rata (£14,199 for 20 hours per week)
Contract: Permanent
Hours: Part-time, 20 hours per week
About the Organisation
Charity Jobs NI is delighted to be exclusively partnering with Volunteer Now, Northern Ireland's leading organisation promoting, developing and supporting volunteering. As an Investors in People Gold accredited employer, Volunteer Now offers a supportive, flexible and values-driven working environment where staff are encouraged to contribute, collaborate and deliver high-quality services. Volunteer Now works across communities to promote volunteering, support volunteer-involving organisations, and strengthen best practice in areas including volunteer management, governance, safeguarding, training and community engagement.
The Role
Volunteer Now is seeking an organised and proactive Administrative Officer to support the delivery of effective administrative services across the organisation. This is a varied administrative role, providing support across training administration, reception, course and event administration, online systems, website updates, data input and general office support. You will play an important part in ensuring internal teams, trainers, course participants and external contacts receive a professional, efficient and responsive service.
Key Responsibilities
- Provide administrative support for Volunteer Management training and Core Safeguarding training courses
- Liaise with managers on training schedules and course arrangements
- Send contracts, attendance details, certificates, slides and evaluation materials as required
- Prepare and send quotes for tailored training to organisations
- Monitor course attendance levels and provide timely updates
- Add courses to the website to enable advance booking and payment
- Provide professional telephone and reception support, including handling and transferring a high volume of calls
- Administer incoming and outgoing post
- Monitor the general information mailbox and respond or redirect queries as appropriate
- Provide typing, desktop publishing, data input and general administrative support
- Assist with the arrangement of courses, events, conferences and webinars
- Support staff in planning, setting up and administering webinars using platforms such as Zoom and Teams
- Keep the contact management system up to date for course attendance
- Maintain website content relating to your area of work
- Maintain computer file management systems, including SharePoint
- Provide scanning, photocopying, binding and document support as required
About You
You will be organised, methodical and confident providing administrative support in a busy office environment. You will bring:
- The ability to effectively use a range of Microsoft packages and other computerised programmes or systems
- Strong organisational skills and the ability to plan and manage your workload effectively
- The ability to contribute to the successful organisation and planning of events, conferences, training and related activities
- Good communication skills and a professional approach to dealing with colleagues, callers, participants and external contacts
- Strong attention to detail and the ability to maintain accurate records and information
- The ability to work independently and as part of a team
Benefits
- Permanent part-time role
- Occasional home working when business needs allow
- Generous annual leave, rising with service (starting at 22 days pro rata plus statutory/public holidays)
- Pension contributions of 4.5% after probation
- Training and professional development opportunities
- Supportive, inclusive and values-driven organisational culture
How to Apply
If you're an organised administrator who enjoys supporting people, systems and services, we'd love to hear from you. Simply apply now with your CV to register your interest. A member of the Charity Jobs NI team will be in touch to discuss your application and guide you through the next steps of the process.
Closing Date: Friday 3rd July 2026 at 12 noon
Interviews: Thursday 9th July 2026 (subject to change)
Volunteer Now is an Equal Opportunities Employer. Applications are particularly welcome from male applicants and individuals from minority communities who meet the criteria. Charity Jobs NI is proud to be the exclusive recruitment partner for this vacancy.
Administrative Officer - Volunteer Now TLNT1_NI in Belfast employer: IrishJobs
Volunteer Now is an exceptional employer, recognised as an Investors in People Gold accredited organisation, offering a supportive and flexible work environment at the Skainos Centre in Belfast. Employees benefit from generous annual leave, opportunities for professional development, and a values-driven culture that prioritises collaboration and community engagement. This part-time role not only allows for occasional home working but also provides a meaningful opportunity to contribute to the promotion and support of volunteering across Northern Ireland.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Officer - Volunteer Now TLNT1_NI in Belfast
✨Get Involved with Local Causes
Start connecting with local nonprofits or social impact projects in your area. Attend their events, offer to help out with community initiatives, or just drop by to chat about their mission. This way, you’ll not only learn about the work they do but also make meaningful connections that could lead to volunteer opportunities.
✨Leverage Social Media for Social Impact
Platforms like Twitter and Instagram are goldmines for discovering volunteer opportunities in the nonprofit sector. Follow organisations you’re passionate about, engage with their posts, and keep an eye out for their volunteer calls. It’s a great way to show your interest and dedication!
✨Utilise Volunteer Matching Platforms
Sites like VolunteerMatch or local community boards are perfect for finding short-term and long-term volunteer roles. These platforms can connect you with causes that align with your passions and skills, and often allow you to browse opportunities tailored to your interests.
✨Apply Directly Through Our Website
When you spot an organisation you like, don't hesitate to visit their website and check out their volunteer section. Many nonprofits have dedicated pages for volunteers where you can apply directly – and we’ve found that this route often leads to quicker responses and more personalised interactions!
We think you need these skills to ace Administrative Officer - Volunteer Now TLNT1_NI in Belfast
Some tips for your application 🫡
Share Your Passion for Social Impact:When you're applying for a volunteer role at a nonprofit like IrishJobs, don’t just list your skills. Show us why you're passionate about social impact! Use your cover letter to tell a story about what drives you and how you've been involved in similar initiatives. Personal connections to the cause can really make your application stand out.
Highlight Relevant Experience:Make sure to showcase any previous volunteer work or projects that demonstrate your commitment to social impact. Whether it’s fundraising, community outreach, or project management, detail your contributions and the results achieved. This kind of experience is invaluable in the nonprofit sector and can help us see your potential!
Get Creative with Your CV:In the world of nonprofits, a standard CV might not cut it. Consider using a more creative format that showcases your personality while maintaining professionalism. Use headings like 'Community Engagement' or 'Social Impact Projects' to highlight your experiences related to the role. Remember, we want to see what makes you unique!
Keep It Community-Focused:Make sure your application emphasises collaboration and community. Volunteer roles are about working well with others and contributing collectively towards a common goal. In your cover letter, mention any teamwork experiences or community projects you've been part of, and how you contributed to their success. This shows that you’re ready to jump into the collaborative spirit here at IrishJobs.
How to prepare for a job interview at IrishJobs
✨Know Your Passion
Dive deep into the mission of IrishJobs and understand the issues they tackle. When they ask about your motivation to volunteer, share specific experiences that link your passion to their cause—whether it’s local community work or a broader social impact.
✨Bring Your Skills to the Table
Highlight any relevant skills that can aid in their projects, such as fundraising, project management, or community organising. Be prepared to share examples of how you’ve used these skills in past volunteer roles or relevant experiences.
✨Get Ready for Scenario Questions
In non-profit interviews, especially for volunteer roles, you might get scenario-based questions. Think about times when you've encountered challenges in team work or community engagement, and how you resolved them—this shows your problem-solving abilities.
✨Show Your Commitment
Since this is a volunteer role, they’ll likely want to see your commitment to the cause over an extended period. Be ready to discuss how much time you can dedicate, any special skills you can bring, and your eagerness to learn and grow with the organisation—this excites them to have you on board!
