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For Companies At a Glance
- Tasks: Support directors with admin tasks, payroll, and financial records management.
- Company: Join a leading Architectural Practice in Belfast with a dynamic team.
- Benefits: Enjoy flexible working hours and a competitive salary of £30,000 pa.
- Why this job: Be part of a supportive culture while enhancing your accounting skills and gaining valuable experience.
- Qualifications: Strong communication, organisation, and proficiency in Microsoft Office and Sage software required.
- Other info: Opportunity to work on ISO 9001 Quality Assurance and engage in tender submissions.
The predicted salary is between 24000 - 42000 £ per year.
Black Fox Solutions are currently recruiting for an Accounts / Office Manager to join the team at a leading Architectural Practice. If you are an experienced accounts professional or office manager with a passion for accounting, this could be the role for you!
Key Responsibilities
- Provide direct support to the directors in overseeing day-to-day administrative activities.
- Provide regular reports to the Directors on performance against targets and budgets.
- Manage monthly payroll.
- Managing calls, emails, filing, and office documentation.
- Maintain accurate financial records using Sage Software.
- Manage and track staff annual leave, absences, and key employee records and onboarding new team members.
- Managing and maintaining the office Quality Assurance system to ISO 9001 including preparation of documentation for annual audits.
- Prepare and issue invoices and statements; manage credit control and follow up on outstanding payments.
- Any other duties, within reason and capability, associated with this position as determined by the Directors.
- Support tender submissions and bid-writing.
- Submission of VAT returns.
- Liaison with accountants in preparing year-end accounts.
What you’ll need to succeed
- Excellent communication and interpersonal skills.
- Strong planning, organisation, and multitasking abilities.
- High level of proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint).
- Proficiency in use of Sage payroll and accounting software.
- Experience preparing reports, invoices, and formal documentation.
- Experience in ISO 9001 Quality Assurance system.
Contact Detail:
IrishJobs Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts / Office Manager
✨Tip Number 1
Familiarise yourself with Sage Software, as it's a key requirement for this role. Consider taking an online course or tutorial to brush up on your skills, which will show your commitment and readiness to hit the ground running.
✨Tip Number 2
Highlight your experience with ISO 9001 Quality Assurance systems in conversations or networking events. This will demonstrate your understanding of quality management processes, making you a more attractive candidate.
✨Tip Number 3
Prepare to discuss your organisational and multitasking abilities during interviews. Think of specific examples where you've successfully managed multiple tasks or projects simultaneously, as this is crucial for the role.
✨Tip Number 4
Network with professionals in the architectural field or those who work in similar roles. Attend industry events or join relevant online groups to make connections that could lead to valuable insights or referrals for the position.
We think you need these skills to ace Accounts / Office Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in accounts and office management. Emphasise your proficiency with Sage software and any experience you have with ISO 9001 Quality Assurance systems.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for accounting and your ability to support directors in administrative activities. Mention specific examples of how you've successfully managed payroll, invoicing, or quality assurance in previous roles.
Highlight Key Skills: In your application, clearly outline your communication, organisation, and multitasking skills. Provide examples of how these skills have helped you succeed in past positions, especially in managing teams or projects.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Accounts / Office Manager role.
How to prepare for a job interview at IrishJobs
✨Showcase Your Accounting Skills
Be prepared to discuss your experience with accounting software, particularly Sage. Highlight specific examples of how you've used it to manage financial records or payroll in previous roles.
✨Demonstrate Organisational Abilities
Since the role involves multitasking and managing various administrative tasks, come ready with examples of how you've successfully organised and prioritised your workload in past positions.
✨Prepare for Questions on Quality Assurance
Familiarise yourself with ISO 9001 standards and be ready to discuss your experience with quality assurance systems. Prepare to explain how you have contributed to maintaining these standards in previous roles.
✨Communicate Effectively
Strong communication skills are essential for this position. Practice articulating your thoughts clearly and confidently, and be ready to provide examples of how you've effectively communicated with team members and directors in the past.
