Exams Coordinator - 12 Month Maternity Cover

• Exams Coordinator - 12 Month Maternity Cover
• Location London
• Published
• Published 2 days ago
• Closing in 11 days

This is a Temporary , Full Time vacancy.

• The vacancy
• Contract – 12 month fixed term contract

Working hours – Full time (35 hours per week). Standard working hours between 9am – 5pm.

Working arrangements – London, hybridhomeworking (minimum 6 days a month in office).

The Federation of Royal Colleges of Physicians based in the UK and with an international reach is a collaboration between the Royal College of Edinburgh, Royal College of Physicians and Glasgow and Royal College of Physicians.

Collectively the colleges represent 50,000 physicians worldwide.

For physicians in the UK and globally, the colleges provide an invaluable professional network, opportunities to share best practice and ongoing educational opportunities.

The Federation develops and delivers services to support doctors at every stage of their careers, including:

• Examinations (Membership of the Royal Colleges of Physicians of the UK – MRCP(UK)
• Training (Joint Royal Colleges of Physicians Training Board – JRCPTB)
• Continuing Professional Development (CPD)
• The Federation is looking for a
• Coordinator to join the

Examinations team and support with the coordination and delivery of Specialty Certificate Examinations (SCEs).

Key responsibilities

• Lead the co-ordination of the Specialty Certificate Examinations (SCEs)
• Coordinating various tasks within the examinations cycle (diet), ensuring tasks are performed accurately as per standard operating procedures and agreed timelines, assigning tasks to administrators where appropriate.
• Coordinate results processing and shipping of diplomas for SCE exams
• Manage the scheduling of all SCE exams – liaising with Federation Leads and suppliers to set exam calendars for future diets – confirmation of timeslots and capacity.
• Work with colleagues across the department to maintain accurate files, records, and statistics for audit, appeals and research purposes.
• Lead on completing SOPs and ensuring they are reviewed regularly and fully up to date.
• Track, monitor and report on exams related income, overseeing monthly reconciliation and support with the annual setting of budgets.
• Prepare various management information reports, for both internal and external meetings, as necessary
• Lead on processing reasonable adjustment requests for SCE exams
• Lead on project work in order to meet the needs of the business (including development of business systems/ processes) and deliver on initiatives identified in the business planning process.
• Support examination managers in identifying and mitigating risks, as per the risk register.
• Deputise for the Exams Managers as required.
• Any other duties as may be reasonably expected, and which are commensurate with the level of the post.

About you

• Experience of coordinating and delivering exams or similar event management.
• Experience of delivering strong customer service.
• Experience of working in a busy team, delivering complex and high-stakes work.
• Experience of building and developing relationships with a range of internal and external stakeholders at all levels.
• Excellent written and verbal communication, tailored for audience and purpose.
• Expertise of general office software and able to quickly become competent with specialist software used by Federation.
• A high degree of accuracy and attention to detail in all work.
• Accurate data entry and good attention to detail.
• Interacts with staff and other professions with respect for difference and diversity.
• Demonstrates flexibility and adapts to agreed changes and new ways of working positively, effectively and completely.
• Able to prioritise and manage your workload according to importance and urgency and remains focused on routine tasks and understands why achievement is important.
• Demonstrates an ability to work to deadlines and to agreed standard operating procedures.

For more information about the role please view the job description downloadable at the bottom of this page.

Who we are

The Federation of the Royal Colleges of Physicians, based in the UK and with international reach, is a collaboration between the:

• Royal College of Physicians of Edinburgh
• Royal College of Physicians and Surgeons of Glasgow
• Royal College of Physicians

Collectively, the colleges represent more than 50,000 physicians worldwide.

For physicians in the UK and globally, the colleges provide an invaluable professional network, opportunities to share best practice and ongoing educational opportunities.

The Federation develops and delivers services to support doctors at every stage of their careers, including:

• Examinations (Membership of the Royal Colleges of Physicians of the UK – MRCP(UK))
• Training (Joint Royal Colleges of Physicians Training Board – JRCPTB)
• The benefits
• Buy annual leave
• Mental health activities and sessions
• Health cash plan and employee discounts
• Our people
• Rachael O’Flynn

“I've always been motivated by work that has purpose.

I'm proud to support collaboration across the three Royal Colleges, helping to advance our shared work in medical education and professional standards—all with the common goal of improving patient care.

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