At a Glance
- Tasks: Coordinate executive operations and support leadership in a dynamic Pharma environment.
- Company: Join IQVIA, a leader in Real World Evidence with a collaborative culture.
- Benefits: Competitive salary, professional development, and a chance to work with innovative technologies.
- Other info: Flexible work environment with opportunities for growth and learning.
- Why this job: Be the go-to resource for executives and make a real impact on team success.
- Qualifications: 5-8 years in operations or executive support; strong communication and organisational skills.
The predicted salary is between 60000 - 75000 £ per year.
IQVIA is hiring to expand our dedicated Real World Evidence (RWE) FSP team, working fully within the environment of a prominent Pharma company. The Executive Operations Lead serves as a central coordinator and operational partner for executive leadership and staff both locally and on a global scale. This role blends executive support, office management, and team operations responsibilities to ensure smooth day‑to‑day execution of strategic priorities and administration needs. The Executive Operations Lead acts as a trusted “go‑to” resource for staff and leadership, proactively identifying needs, creating and improving processes, and driving follow‑through across teams. This individual plays an important role in enabling leadership effectiveness, supporting team engagement, and maintaining operational excellence in a matrixed environment.
Essential Functions
- Manage complex executive calendars, including meeting prioritization, scheduling, and resolving conflicts.
- Coordinate logistics for on‑site and off‑site meetings and events, including scheduling travel.
- Facilitate team communications, including recurring meetings, updates, and announcements.
- Assist in preparing presentations and materials for department and team meetings including summaries and follow‑ups to support decision‑making and alignment.
- Maintain strict confidentiality and professionalism in handling sensitive information.
- Oversee general office operations, including space management, equipment coordination, and vendor interactions.
- Serve as a primary point of contact for team members, helping resolve day‑to‑day operational questions and issues.
- Coordinate onboarding activities, including new hire setup, access, and orientation support.
- Maintain relationships with internal functions (e.g., IT, procurement) to support team needs.
- Contribute and/or lead small to medium operational initiatives, including planning, tracking progress, and reporting summaries to leadership.
- Develop and maintain tools, trackers, and documentation to support operational visibility and execution.
- Identify opportunities to streamline administrative workflows and improve efficiency.
- Demonstrate curiosity and proactive engagement with emerging AI tools and technologies to enhance productivity and efficiency.
Qualifications
- Bachelor’s degree or equivalent experience.
- 5–8 years of experience in operations, executive support, project coordination, or related roles.
- Advanced administrative training with a minimum of five (5) years prior related experience.
- Strong organizational and time management skills with the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Proven ability to work effectively with stakeholders at all levels of the organization.
- High level of discretion, professionalism, and judgment.
- Strong problem‑solving skills with a proactive, solution‑oriented mindset.
- Flexibility to adjust to constantly changing demands and priorities.
- Ability to manage details while maintaining a broader view of priorities and objectives.
- Expert competency level in Microsoft Office and collaboration tools.
Role includes onsite presence in local office three days per week and as required for business needs to support team operations.
Executive Operations Lead – FSP employer: IQVIA
IQVIA is an exceptional employer, offering a dynamic work environment that fosters collaboration and innovation within the pharmaceutical sector. With a strong emphasis on employee growth, we provide ample opportunities for professional development and engagement, ensuring that our team members feel valued and empowered. Our culture prioritises operational excellence and inclusivity, making it an ideal place for those seeking meaningful and rewarding careers in a supportive setting.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Operations Lead – FSP
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like IQVIA.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like IQVIA.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Executive Operations Lead – FSP
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to IQVIA.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of IQVIA. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at IQVIA
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with IQVIA, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at IQVIA, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for IQVIA could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at IQVIA as they’re likely seeking a candidate who can enhance their workplace culture.
