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- Tasks: Support mid-level managers with diverse administrative duties and coordinate workloads.
- Company: Join IQVIA, a leader in clinical research and healthcare intelligence.
- Benefits: Hybrid work model, skill development opportunities, and a supportive team environment.
- Why this job: Make a real impact while learning new skills in a dynamic setting.
- Qualifications: High school diploma and 2 years of relevant administrative experience required.
- Other info: Great chance to grow your career in a global company.
The predicted salary is between 30000 - 42000 £ per year.
Reporting line is to Executive Assistant/Administration Manager. Supports a variety of mid-level managers who do not have allocated EA support. The position is structured as a hybrid role, initially requiring 2 to 3 days in the office, transitioning to 1 to 2 days of office work later.
Principal Accountabilities
Under general supervision and acting on own initiative, performs diverse and administrative duties for middle managers. Works with Executive Assistant/Administration Manager and other administrative support staff to share and coordinate workload and best practices.
Tasks Include
- Raise POs and process invoices via different systems - COUPA, PeopleSoft, Non-PO and proactively follow up the process through to ensure payment.
- Maintaining up to date trackers e.g. invoicing, PO’s.
- Organise travel – flights, visas, trains, and hotel booking when required.
- Process expenses for managers using the online tool Concur.
- Provide coordinated support to the Paddington Admin Mailbox.
- Provide coordinated holiday cover for Admin/Executive Assistants.
- Ad hoc administration requests as required.
- Projects including UK Facilities and Fire Marshall.
Minimum Education, Experience
High school or equivalent diploma and advanced administrative training with a minimum of 2 year’s prior related office/administration experience. Good numeracy skills and a good working knowledge of commonly used PC applications such as MS Outlook, Word, Excel and PowerPoint. Positive, can do, customer focus attitude is key. Reliable, team player. Opportunity to learn new skills, develop competencies and expand knowledge.
Admin Coordinator employer: IQVIA
Contact Detail:
IQVIA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Coordinator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at IQVIA on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by practising common admin-related questions. Think about how your past experiences align with the tasks mentioned in the job description, like managing invoices or organising travel.
✨Tip Number 3
Show off your tech skills! Be ready to discuss your experience with tools like COUPA, PeopleSoft, and Concur. If you’ve used similar systems, highlight that too – it shows you’re adaptable!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at IQVIA.
We think you need these skills to ace Admin Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Admin Coordinator role. Highlight your administrative experience, especially with tools like COUPA and Concur, to show us you’re the right fit!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re excited about the role and how your positive, can-do attitude aligns with our team culture at StudySmarter.
Be Honest and Clear: Remember, honesty is key in our hiring process. Make sure all the information you provide is truthful and complete. We appreciate professionalism and clarity in your application!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at IQVIA
✨Know Your Tools
Familiarise yourself with the software and tools mentioned in the job description, like COUPA, PeopleSoft, and Concur. Being able to discuss your experience with these systems will show that you're ready to hit the ground running.
✨Showcase Your Organisation Skills
As an Admin Coordinator, organisation is key. Prepare examples of how you've successfully managed multiple tasks or projects in the past. This could be anything from maintaining trackers to coordinating travel arrangements.
✨Emphasise Teamwork
Highlight your ability to work collaboratively with others, especially since this role involves supporting mid-level managers and working alongside an Executive Assistant. Share specific instances where you’ve contributed to a team’s success.
✨Adopt a Positive Attitude
The job calls for a 'can-do' attitude, so be sure to convey your enthusiasm and willingness to tackle challenges. Prepare to discuss how you maintain a positive outlook even when faced with tight deadlines or unexpected issues.
