Senior Admin Assistant

Job Overview: Provide comprehensive administrative support to management, including calendar coordination, meeting organization, and follow‐up actions.

• Prepare, format, maintain, and distribute documents, reports, presentations, and routine correspondence.
• Organize, record, sort, and maintain files and information in line with internal standards.
• Manage email and information flow, respond to inquiries, and route requests appropriately.
• Coordinate travel arrangements, meetings, and appointments as required.
• Operate standard office systems and tools to support daily administrative activities.

Operational & Cross‐Functional Support:

• Support managers with administrative tasks across finance, planning, HR, IT, and other corporate services as needed.
• Assist with data tracking, reports, and preparation of materials for leadership discussions.
• Act as a coordination point between managers and internal teams, supporting clear communication and execution.
• Proactively track action items, deadlines, and deliverables to ensure follow‐through.

Organization & Process Support:

• Bring structure to complex workflows by organizing information, priorities, and timelines.
• Support process consistency and identify opportunities to improve administrative efficiency.
• Work confidently with systems, data, and reports to ensure accuracy and transparency.
• Handle sensitive and confidential information with a high level of discretion and professionalism.

Working Hours & Location:

• Full‐time, fully home‐based role.
• Standard working hours approximately 08:00 – 17:30 (local time).
• Role supports US‐based managers, but does not require working US time zones.

Qualifications:

• Required:
• High School Diploma or equivalent.
• Minimum of 3 years of experience in an administrative, secretarial, or similar support role.
• Strong organizational, prioritization, and time‐management skills.
• Proficiency in Microsoft Office tools (Outlook, Word, Excel, PowerPoint).
• Strong written and verbal communication skills in English.
• Ability to work independently in a remote setup.

• Preferred:
• Experience supporting senior managers or leadership teams.
• Experience working in an international or matrix environment.
• Comfort working with data, reports, and structured processes.

Key Skills & Competencies:

• Highly organized and detail‐oriented.
• Proactive, dependable, and self‐driven.
• Comfortable managing multiple tasks and changing priorities.
• Calm and professional approach, even in complex situations.
• Strong sense of ownership and accountability.
• Service‐oriented mindset with attention to quality and accuracy.

This role offers the opportunity to work closely with international management, contribute to the effectiveness of leadership teams, and play a meaningful part in ensuring smooth operations. You will be trusted as a key support professional and valued for your ability to bring structure, reliability, and clarity to daily business activities.