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- Tasks: Support mid-level managers with diverse administrative duties and coordinate workloads.
- Company: Join IQVIA, a leader in clinical research and healthcare intelligence.
- Benefits: Hybrid work model, skill development, and a supportive team environment.
- Why this job: Make a real impact in healthcare while developing your professional skills.
- Qualifications: High school diploma and 2 years of admin experience required.
- Other info: Dynamic workplace with opportunities for growth and learning.
The predicted salary is between 36000 - 60000 £ per year.
Role Context:
- Reporting line is to Executive Assistant/Administration Manager
- Supports a variety of mid-level managers who do not have allocated EA support
- The position is structured as a hybrid role, initially requiring 2 to 3 days in the office, transitioning to 1 to 2 days of office work later.
Principal Accountabilities:
- Under general supervision and acting on own initiative, performs diverse and administrative duties for middle managers.
- Works with Executive Assistant/Administration Manager and other administrative support staff to share and coordinate workload and best practices.
Tasks include:
- Raise POs and process invoices via different systems - COUPA, PeopleSoft, Non-PO and proactively follow up the process through to ensure payment.
- Maintaining up to date trackers e.g. invoicing, PO’s.
- Organise travel – flights, visas, trains, and hotel booking when required.
- Process expenses for managers using the online tool Concur.
- Provide coordinated support to the Paddington Admin Mailbox.
- Provide coordinated holiday cover for Admin/Executive Assistants.
- Ad hoc administration requests as required.
- Projects including UK Facilities and Fire Marshall.
Minimum Education, Experience:
- High school or equivalent diploma and advanced administrative training with a minimum of 2 years prior related office/administration experience.
- Good numeracy skills and a good working knowledge of commonly used PC applications such as MS Outlook, Word, Excel and PowerPoint.
- Positive, can do, customer focus attitude is key. Reliable, team player.
- Opportunity to learn new skills, develop competencies and expand knowledge.
Admin Coordinator employer: IQVIA LLC
Contact Detail:
IQVIA LLC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Coordinator
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Show us that you’re not just a fit for the role, but also for the team. Tailor your answers to reflect how you align with our mission.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. This will help you get comfortable with common questions and refine your responses, so you can shine when it counts.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows us that you’re genuinely interested in the position. Plus, it’s a great chance to reiterate your enthusiasm!
We think you need these skills to ace Admin Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Admin Coordinator role. Highlight relevant experience, especially in administrative tasks and any tools like COUPA or Concur that you've used before. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this hybrid role. Share your enthusiasm for supporting managers and how you can contribute to our team at StudySmarter.
Show Off Your Skills: Don’t forget to mention your numeracy skills and proficiency in MS Office applications. We love a good team player with a positive attitude, so let us know how you embody these traits in your application!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at IQVIA LLC
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Admin Coordinator role. Familiarise yourself with the key responsibilities like processing invoices and organising travel. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Tech Skills
Since the job requires good knowledge of tools like MS Outlook, Word, Excel, and Concur, be prepared to discuss your experience with these applications. Maybe even mention specific tasks you've accomplished using them, as this will demonstrate your capability to handle the administrative duties effectively.
✨Emphasise Teamwork and Initiative
The role involves working closely with mid-level managers and other administrative staff. Share examples from your past experiences where you successfully collaborated with a team or took the initiative to solve a problem. This will highlight your reliability and customer-focused attitude.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or growth opportunities within the role. This not only shows your enthusiasm but also helps you gauge if the company is the right fit for you.
