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- Tasks: Support project teams with admin tasks, communication, and record-keeping.
- Company: Join a dynamic team focused on delivering impactful projects in Angola.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Be part of exciting projects while developing valuable skills in a collaborative environment.
- Qualifications: Previous experience in project administration and strong organisational skills required.
- Other info: Ideal for detail-oriented individuals who thrive in fast-paced settings.
The predicted salary is between 28800 - 43200 £ per year.
The Project Administrator will provide efficient and effective admin support to the Angola projects, working alongside the Project Manager, Project Engineers and project teams to ensure that projects and objectives are delivered on time, within scope and to the agreed budget.
Day to day tasks are as follows (but not limited to):
- Internal Communication: Liaising with the project teams to provide clerical and administrative support.
- Stakeholder Communication: Liaising with suppliers, contractors, and freight forwarders.
- Updating and maintaining comprehensive project files & documentation (e.g. Control files, RFQ files,shipping documentation, procurement documentation).
- Record Keeping: Maintain accurate records of quotations, purchase orders, invoices, shipments and supplier information while also updating the project control files.
- Researching new suppliers for the Request for Quotation (RFQ) or Invitation to Bid (IFB) process, whilst updating and maintaining the supplier database.
- RFQ administration: drafting RFQs to suppliers, gathering quotations, and tracking the RFQ process from sending to receiving responses.
- Raising Purchase Orders
- Invoice Processing: Receiving, verifying, and recording invoices from suppliers, ensuring they are accurate and match purchase orders prior to the approval process.
- Assist with the planning and co-ordinating of Shipments including all shipping documentation.
- Maintaining accurate records and updating finance files for month-end reporting, supplier payment reports, cashflow etc.
- Planning and co-ordinating of meetings, including effective minuting of meetings.
- General administrative duties as required to support the projects and projects team.
- Plan own workload and daily activities to meet team objectives to ensure completion of project administrative tasks.
Candidate Requirements:
- Previous Project Administration experience in a similar role.
- Well developed organisational skills, including time management skills
- Excellent communication skills both written and verbal
- Excellent PC skills (Excel, Word, PowerPoint, Gmail)
- Excellent problem solving skills
- Logistics experience desirable
Project Administrator employer: IQA Elecnor
Contact Detail:
IQA Elecnor Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Familiarise yourself with project management tools and software commonly used in the industry. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the field of project administration. Attend industry events or join online forums where you can connect with others who may have insights or even job leads related to the role at StudySmarter.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed administrative tasks in previous roles. Highlighting your organisational skills and ability to meet deadlines will resonate well with the hiring team.
✨Tip Number 4
Research StudySmarter's projects and values thoroughly. Understanding our mission and how the Project Administrator role contributes to our goals will help you articulate why you're a great fit during the interview process.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project administration. Focus on your organisational skills, communication abilities, and any logistics experience you have. Use specific examples to demonstrate how you've successfully managed similar tasks in the past.
Craft a Compelling Cover Letter: Write a cover letter that directly addresses the job description. Mention your previous project administration experience and how it aligns with the responsibilities listed, such as liaising with project teams and maintaining accurate records. Show enthusiasm for the role and the company.
Highlight Relevant Skills: In your application, emphasise your excellent PC skills, particularly in Excel, Word, and PowerPoint. Provide examples of how you've used these tools in previous roles to support project management and administration tasks.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Project Administrator role.
How to prepare for a job interview at IQA Elecnor
✨Showcase Your Organisational Skills
As a Project Administrator, your ability to manage multiple tasks is crucial. Be prepared to discuss specific examples of how you've successfully organised projects or tasks in the past, highlighting your time management skills.
✨Demonstrate Effective Communication
Since the role involves liaising with various stakeholders, it's important to showcase your communication skills. Practice articulating your thoughts clearly and concisely, and be ready to provide examples of how you've effectively communicated in previous roles.
✨Familiarise Yourself with Relevant Software
The job requires proficiency in tools like Excel, Word, and PowerPoint. Brush up on these applications before the interview, and be ready to discuss how you've used them in your previous work, especially in relation to project administration.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities. Think of situations where you faced challenges in project administration and how you resolved them. This will demonstrate your critical thinking and adaptability.
