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- Tasks: Support project teams with admin tasks, communication, and record-keeping.
- Company: Join a dynamic team focused on delivering impactful projects in Angola.
- Benefits: Enjoy flexible working options and opportunities for professional growth.
- Why this job: Be part of exciting projects while developing your skills in a collaborative environment.
- Qualifications: Previous experience in project administration and strong organisational skills required.
- Other info: Ideal for detail-oriented individuals who thrive in fast-paced settings.
The predicted salary is between 28800 - 43200 £ per year.
The Project Administrator will provide efficient and effective admin support to the Angola projects, working alongside the Project Manager, Project Engineers and project teams to ensure that projects and objectives are delivered on time, within scope and to the agreed budget.
Day to day tasks are as follows (but not limited to):
- Internal Communication: Liaising with the project teams to provide clerical and administrative support.
- Stakeholder Communication: Liaising with suppliers, contractors, and freight forwarders.
- Updating and maintaining comprehensive project files & documentation (e.g. Control files, RFQ files,shipping documentation, procurement documentation).
- Record Keeping: Maintain accurate records of quotations, purchase orders, invoices, shipments and supplier information while also updating the project control files.
- Researching new suppliers for the Request for Quotation (RFQ) or Invitation to Bid (IFB) process, whilst updating and maintaining the supplier database.
- RFQ administration: drafting RFQs to suppliers, gathering quotations, and tracking the RFQ process from sending to receiving responses.
- Raising Purchase Orders
- Invoice Processing: Receiving, verifying, and recording invoices from suppliers, ensuring they are accurate and match purchase orders prior to the approval process.
- Assist with the planning and co-ordinating of Shipments including all shipping documentation.
- Maintaining accurate records and updating finance files for month-end reporting, supplier payment reports, cashflow etc.
- Planning and co-ordinating of meetings, including effective minuting of meetings.
- General administrative duties as required to support the projects and projects team.
- Plan own workload and daily activities to meet team objectives to ensure completion of project administrative tasks.
Candidate Requirements:
- Previous Project Administration experience in a similar role.
- Well developed organisational skills, including time management skills
- Excellent communication skills both written and verbal
- Excellent PC skills (Excel, Word, PowerPoint, Gmail)
- Excellent problem solving skills
- Logistics experience desirable
Project Administrator employer: IQA Elecnor
Contact Detail:
IQA Elecnor Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Familiarise yourself with project management tools and software commonly used in the industry. Being able to demonstrate your proficiency in these tools during an interview can set you apart from other candidates.
✨Tip Number 2
Network with professionals in the field of project administration. Attend industry events or join relevant online forums to connect with others who may provide insights or even referrals for the position.
✨Tip Number 3
Prepare to discuss specific examples of how you've successfully managed administrative tasks in previous roles. Highlighting your organisational skills and ability to meet deadlines will resonate well with hiring managers.
✨Tip Number 4
Research StudySmarter and our projects in Angola. Understanding our mission and values will help you tailor your responses in interviews, showing that you're genuinely interested in contributing to our team.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in project administration. Focus on your organisational skills, communication abilities, and any logistics experience you have. Use keywords from the job description to align your CV with what the company is looking for.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the responsibilities of the Project Administrator role. Mention your previous experience in similar roles and how your skills can contribute to the success of the Angola projects. Be sure to express your enthusiasm for the position.
Showcase Relevant Skills: In your application, emphasise your proficiency in tools like Excel, Word, and PowerPoint. Provide examples of how you've used these skills in past roles, particularly in managing project documentation and communication.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for a Project Administrator.
How to prepare for a job interview at IQA Elecnor
✨Showcase Your Organisational Skills
As a Project Administrator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously in your previous roles. Highlight any tools or methods you used to stay organised.
✨Demonstrate Effective Communication
Communication is key in this role. During the interview, emphasise your ability to liaise with various stakeholders, including project teams and suppliers. Share instances where your communication skills helped resolve issues or improve project outcomes.
✨Familiarise Yourself with Relevant Software
Since the job requires excellent PC skills, make sure you're comfortable discussing your experience with Excel, Word, PowerPoint, and Gmail. You might even want to mention any specific projects where you utilised these tools effectively.
✨Prepare for Problem-Solving Scenarios
Expect questions that assess your problem-solving abilities. Think of examples where you faced challenges in project administration and how you overcame them. This will demonstrate your capability to handle the demands of the role.
