Senior Officer, Company Secretarial in Douglas

ABOUT IQ-EQ

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 6,500+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms. Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts. Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. We’re driven by our Group purpose, to power people and possibilities.

THIS ROLE

A senior-level corporate secretarial role responsible for managing complex governance and corporate activities, ensuring regulatory compliance, maintaining key stakeholder relationships, and supporting the delivery of high-quality client service within the Private Client team.

WHAT YOU WILL DO

• You’ll manage complex corporate secretarial matters, including refinancing arrangements, constitutional amendments, and re-domiciliations, ensuring full compliance with statutory and regulatory requirements.
• You’ll review and approve corporate documentation and filings, while coordinating board and committee meetings, including preparing board packs and drafting accurate minutes.
• You’ll oversee key corporate actions and transactions such as share issuances, distributions, structural changes, and full entity lifecycle activities including onboarding, migrations, and closures.
• You’ll build and maintain strong relationships with stakeholders including board members, regulators, and external advisors, while supporting governance frameworks and risk management (AML/CFT).
• You’ll provide technical guidance and coaching to junior team members, ensuring high-quality service delivery and a strong understanding of Isle of Man regulatory requirements, including beneficial ownership legislation.

WHAT WE OFFER

• Base Salary: Competitive pay based on role, qualifications, experience, and market standards.
• Annual Bonus: Performance-based discretionary bonus paid annually.
• Referral Rewards: Bonus for employees who successfully refer candidates.
• Pension Contributions: Employer contributes 7%–12% of basic salary depending on level.
• Insurance Benefits: Medical, dental, life assurance, and income protection coverage.
• Additional Benefits: Paid leave, hybrid working, wellness programs, and recognition schemes.

ABOUT YOU

• You demonstrate excellent oral and written communication skills, along with strong interpersonal abilities to build effective relationships.
• You have the ability to work under pressure, meet tight deadlines, and adapt to evolving team and client expectations.
• You possess good IT systems knowledge, including strong proficiency in Microsoft Word, Excel, and Outlook.
• You bring excellent administrative capabilities, with high levels of accuracy, efficiency, diligence, and attention to detail in all tasks.
• You have several years of experience in the Trust & Corporate industry, with an understanding of AML and compliance requirements, and a proactive mindset focused on continuous learning and development.

OUR COMMITMENT TO YOU AND THE ENVIRONMENT

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment. There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced. We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.