At a Glance
- Tasks: Lead HR administration, ensuring data accuracy and supporting employee lifecycle processes.
- Company: Join Ipsum, a supportive company focused on career growth and employee well-being.
- Benefits: Enjoy 25 days leave, pension plans, mental health support, and discounts on everyday expenses.
- Other info: We value diversity and are committed to building an inclusive workforce.
- Why this job: Make a real impact in HR while developing your skills in a dynamic environment.
- Qualifications: Experience in HR systems, payroll coordination, and team leadership is essential.
The predicted salary is between 30000 - 40000 £ per year.
Location: North West
Employment type: Full Time
Working Hours: Monday to Friday
What’s in it for you:
- 25 days annual leave plus bank holidays
- Option to buy up to 5 additional holidays
- Group Personal Pension Plan
- Career development & progression with the opportunity to earn professional qualifications
- 24/7 access to a virtual GP and Mental health support & counselling services
- Cycle to Work scheme
- Discount club - supermarkets, phone bills, gyms & more
- Life assurance cover
- Long service recognition
- Enhanced Maternity Pay
- Paid volunteering opportunities in your community
About the role:
We have an exciting opportunity for two HR Administration Managers to support our Water & Infrastructure and Power divisions. In these roles, you will lead the delivery of high-quality HR administration, ensuring accurate employee data within PeopleHR and providing efficient, compliant support across the employee lifecycle, including payroll and external provider coordination.
A key focus of these roles will be leading and developing a high-performing HR Administration team while driving continuous improvement across HR processes and service delivery. You will play a critical role in maintaining robust controls, enhancing operational efficiency, and ensuring exceptional levels of accuracy across HR and payroll administration. This is an excellent opportunity to make a meaningful impact by strengthening HR operations, improving data quality, and ensuring a consistently high standard of service to the wider business.
As a HR Administration Manager you will:
- Lead and manage the HR system (PeopleHR), ensuring data accuracy, system audits, reporting, and continuous improvement, including upgrades, testing, and user training
- Support business growth through acquisition integration, including data migration and onboarding managers to HR systems and processes
- Oversee the delivery of end-to-end HR administration across the employee lifecycle, alongside supporting key HR projects such as pay and performance reviews, engagement initiatives, and organisational changes
- Take ownership of monthly payroll processes, acting as the main contact for external providers, ensuring accurate submissions, thorough checks, and ongoing process improvements, alongside effective pension administration and query resolution
- Lead, coach, and develop the HR Administration team, setting clear objectives and fostering a high-performance, continuous improvement culture
- Ensure all HR and payroll activities are compliant with legislation, policies, and GDPR, while improving processes, supporting audits, building strong stakeholder relationships, and managing escalated queries to maintain a high standard of service
About you:
- Strong experience managing HR systems and end-to-end HR administration processes
- Proven experience coordinating payroll inputs and working with external payroll providers
- Experience leading or supervising a team
- Good understanding of pensions administration and auto-enrolment requirements
- Solid knowledge of HR processes, employment documentation, and compliance frameworks
- Experience working in a multi-site or operational environment
- Previous involvement in HR or payroll audits and system/process improvements
- CIPD Level 5 (or equivalent) is desirable
You are highly organised and detail-focused, with a strong commitment to maintaining accurate, high-quality data. You work well in a fast-paced environment and can prioritise tasks effectively. You take a proactive, customer-focused approach in everything you do. You build strong relationships across the business and communicate clearly and confidently. With solid HR systems knowledge and advanced Excel skills, you’re driven by continuous improvement and enjoy finding more efficient ways of working.
Our commitment to Equal Opportunities:
We’re proud to be an equal opportunities employer. We welcome applications from all backgrounds and experiences, and we’re committed to building a diverse and inclusive workforce.
Before applying, please review our Privacy Policy to understand how we process your data in line with GDPR.
Next steps:
If you’re interested in this opportunity, please apply or reach out to the Talent Team for more info.
HR Administration Manager employer: Ipsum
At Ipsum, we prioritise the well-being and development of our employees, offering a supportive work environment that fosters career growth and professional qualifications. With generous benefits such as 25 days annual leave, enhanced maternity pay, and access to mental health support, our North West location provides a vibrant community for meaningful engagement and collaboration. Join us to be part of a high-performing team dedicated to continuous improvement and operational excellence in HR administration.
StudySmarter Expert Advice🤫
We think this is how you could land HR Administration Manager
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Ipsum!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Ipsum.
We think you need these skills to ace HR Administration Manager
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Ipsum. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Ipsum and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Ipsum. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Ipsum's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Ipsum
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Ipsum.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Ipsum will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Ipsum and how you would contribute to adapting HR strategies.
