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For Companies At a Glance
- Tasks: Manage project administration, including timesheets, procurement, and client relations.
- Company: Join Ipsum, a supportive company that values your career growth.
- Benefits: Enjoy 20 days leave, pension plan, mental health support, and discounts.
- Why this job: Kickstart your career with real support and opportunities for professional development.
- Qualifications: Experience in office roles, strong IT skills, and a customer-focused mindset.
- Other info: Flexible working environment with opportunities for community volunteering.
The predicted salary is between 28800 - 43200 £ per year.
Location: Folkestone, Kent
Employment type: Full Time
Working Hours: Monday to Friday, with overtime opportunities available
What’s In It For You…
- 20 days annual leave plus bank holidays
- Group Personal Pension Plan
- Career development & progression with the opportunity to earn professional qualifications
- 24/7 access to a virtual GP and Mental health support & counselling services
- Cycle to Work scheme
- Discount club - supermarkets, phone bills, gyms & more!
- Life assurance cover
- Long service recognition
- Enhanced Maternity Pay
- Paid volunteering opportunities in your community
About The Role
As an Administrator you will be part of our Delivery Team that is responsible for the delivery of all on site works but primary works will be purchase orders, invoicing of works and data collection. You will assist and support the delivery team in all aspects of their duties to ensure we deliver a professional and efficient service to our client. Reporting to the operations manager and directors within Trenchless Technologies you will be able to confidently manage a busy workload on your own initiative and will adopt a flexible approach to your working day. This is a full-time permanent role based from our Folkestone office.
As a Project Administrator you will…
- Workforce & Site Administration: Manage timesheets, PPE issuance, scheduling, closing jobs, and maintaining accurate records in systems like Ipsum Live.
- Procurement & Supplies: Request purchase orders for supplies, monitor safety kits to ensure compliance, and handle general admin tasks.
- Training & Compliance: Oversee the training matrix, book courses, manage quality assurance packs for relining works, and track necessary documents.
- Fleet & Logistics: Report drivers’ hours, coordinate with the fleet for vehicle bookings, and support project costing by tracking relevant data.
- Client Relations & Problem Solving: Gather client feedback, add measures, build strong working relationships, and address issues early to prevent escalation.
About You
Ideally have experience and strong background in office-based, customer-focused roles, supported by solid IT skills, including Microsoft Office. Organised, self-motivated, confident working with data, familiar with Health and Safety requirements, and bring a professional, flexible, customer-focused approach.
Our commitment to Equal Opportunities
We’re proud to be an equal opportunities employer. We welcome applications from all backgrounds and experiences, and we’re committed to building a diverse and inclusive workforce.
Next steps
If you’re interested in this opportunity, please apply or reach out to the Talent Team for more info!
Project Administrator in Folkestone employer: Ipsum
Contact Detail:
Ipsum Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator in Folkestone
✨Tip Number 1
Network like a pro! Reach out to people in your industry on LinkedIn or at local events. A friendly chat can lead to opportunities you might not find on job boards.
✨Tip Number 2
Prepare for interviews by researching the company and role. Know their values and how you can contribute. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family. The more comfortable you are talking about your skills and experiences, the better you'll perform when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Project Administrator in Folkestone
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your office-based and customer-focused roles, and don’t forget to showcase your IT skills, especially with Microsoft Office.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Project Administrator role. Mention your organisational skills and how you can manage a busy workload while maintaining a professional approach.
Showcase Your Problem-Solving Skills: In your application, give examples of how you've built strong client relationships and tackled issues head-on. We love candidates who can demonstrate their ability to prevent problems before they escalate!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our company!
How to prepare for a job interview at Ipsum
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Project Administrator role. Familiarise yourself with the key responsibilities like managing timesheets and procurement tasks. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Administrator, being organised is crucial. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained accurate records, as this will resonate well with the interviewers.
✨Demonstrate Your IT Proficiency
Since the role requires solid IT skills, especially with Microsoft Office, be ready to discuss your experience with these tools. You might even want to mention specific projects where you used Excel for data tracking or Word for documentation, showcasing your ability to handle the technical aspects of the job.
✨Prepare for Client Interaction Scenarios
Client relations are a big part of the role, so think about times when you've successfully resolved issues or built strong relationships with clients. Be prepared to share these stories during your interview, as they will illustrate your customer-focused approach and problem-solving skills.
