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- Tasks: Support project management and assist with administrative tasks daily.
- Company: Ipsum values its employees and fosters a supportive work environment.
- Benefits: Enjoy 28 days annual leave, a pension plan, and career development opportunities.
- Why this job: Join a company that prioritises your growth and well-being while making a real impact.
- Qualifications: No specific qualifications required; just bring your enthusiasm and willingness to learn.
- Other info: Immediate start available for the right candidate.
The predicted salary is between 28800 - 42000 £ per year.
Overview
As an Administrator you will be part of our Delivery Team that is responsible for the delivery of all on site works, with primary responsibilities including purchase orders, invoicing of works, and data collection. You will assist and support the delivery team to ensure we deliver a professional and efficient service to our client. Reporting to the operations manager and directors within Trenchless Technologies, you will be able to confidently manage a busy workload on your own initiative and adopt a flexible approach to your working day.
This is a full-time permanent role based from our Folkestone office.
Responsibilities
- Workforce & Site Administration: Manage timesheets, PPE issuance, scheduling, closing jobs, and maintaining accurate records in systems like Ipsum Live.
- Procurement & Supplies: Request purchase orders for supplies, monitor safety kits to ensure compliance, and handle general admin tasks.
- Training & Compliance: Oversee the training matrix, book courses, manage quality assurance packs for relining works, and track necessary documents.
- Fleet & Logistics: Report drivers\’ hours, coordinate with the fleet for vehicle bookings, and support project costing by tracking relevant data.
- Client Relations & Problem Solving: Gather client feedback, add measures, build strong working relationships, and address issues early to prevent escalation.
Qualifications & Skills
- Experience in office-based, customer-focused roles is ideal, supported by solid IT skills, including Microsoft Office.
- Organised, self-motivated, confident working with data, familiar with Health and Safety requirements, and able to maintain a professional, flexible, customer-focused approach.
About Ipsum
We believe in looking after our people, and it shows. When you join Ipsum, you\’re not just taking a job – you\’re starting a career with real support behind it.
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Project Administrator employer: Ipsum Utilities Limited
Contact Detail:
Ipsum Utilities Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Project Administrator
✨Tip Number 1
Research the company culture at Ipsum. Understanding their values and work environment can help you tailor your approach during interviews, showing that you're a great fit for their team.
✨Tip Number 2
Network with current or former employees of Ipsum on platforms like LinkedIn. They can provide insights into the role and the hiring process, which can give you an edge over other candidates.
✨Tip Number 3
Prepare specific examples from your past experiences that demonstrate your organisational skills and ability to manage multiple tasks, as these are crucial for a Project Administrator role.
✨Tip Number 4
Be ready to discuss your career aspirations during the interview. Show how the position aligns with your long-term goals, as Ipsum values career development and progression.
We think you need these skills to ace Project Administrator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the Project Administrator position. Tailor your application to highlight relevant skills and experiences.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your administrative experience, organisational skills, and any relevant qualifications. Use bullet points for clarity and focus on achievements that relate to the role.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Mention specific reasons why you want to work at Ipsum and how your background makes you a great fit for their team.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an administrative role.
How to prepare for a job interview at Ipsum Utilities Limited
✨Research the Company
Before your interview, take some time to learn about Ipsum. Understand their values, mission, and recent projects. This will help you tailor your answers and show that you're genuinely interested in being part of their team.
✨Highlight Relevant Experience
As a Project Administrator, you'll need to showcase your organisational skills and experience in managing projects. Prepare specific examples from your past roles that demonstrate your ability to handle administrative tasks effectively.
✨Prepare Questions
Interviews are a two-way street. Prepare thoughtful questions about the role, team dynamics, and career progression opportunities. This shows your enthusiasm for the position and helps you assess if it's the right fit for you.
✨Dress Professionally
First impressions matter! Dress appropriately for the interview to convey professionalism. Even if the company has a casual dress code, it's better to err on the side of being slightly overdressed than underdressed.
