At a Glance
- Tasks: Lead HR operations, manage systems, and drive continuous improvement for employee experience.
- Company: Join Ipsum, a company that values its people and supports career growth.
- Benefits: Competitive salary, professional development, and a supportive work environment.
- Other info: Dynamic role with opportunities for career advancement and personal growth.
- Why this job: Make a real impact on HR processes and enhance employee experiences.
- Qualifications: Experience in HR administration, systems management, and payroll operations required.
The predicted salary is between 38250 - 46750 £ per year.
We are looking for an experienced Head of HR Admin & Systems to lead the delivery of high-quality HR operational services.
This role is responsible for HR systems governance, payroll oversight, HR administration excellence, and leading continuous improvement initiatives that enhance efficiency, compliance and employee experience.
Reporting into the HR function, you will manage a small HR administration team, be the People HR system lead playing a key role in driving automation, process optimisation and ensuring data integrity.
- As Head of HR Admin & Systems you will…
- Be the lead owner and administrator of People HR, ensuring data accuracy, governance, compliance, reporting capability, and effective system utilisation.
- Develop and deliver a measurable HR systems improvement plan, identifying opportunities to automate, standardise, and optimise HR processes.
- Document HR administration processes and communicate to the wider HR team and other stakeholders.
- Manage and develop your team ensuring a high-quality and consistent HR administration service.
- Be the escalation point for payroll processing and pension administration.
Work with the internal payroll team to document processes and communicate to internal and external stakeholders.
- Produce HR dashboards, reports, and analytics to support informed decision-making across HR and business leadership teams.
- Drive compliance, audit, data governance, and reporting activities including GDPR adherence, Gender Pay Gap reporting, ESG reporting, and other statutory requirements.
You will bring significant experience in HR administration and systems management and payroll operations within a complex or multi-site environment.
You will have a strong understanding of HR processes, employment documentation, data governance, compliance requirements and payroll and pension administration.
You will be highly analytical with exceptional attention to detail and a passion for continuous improvement.
Experience of HR digital transformation projects, system implementations, reporting tools, and managing teams will be essential.
A CIPD Level 5 qualification, or equivalent experience, would be advantageous.
You will also have
- Proven experience managing HRIS platforms and HR data.
- Strong knowledge of payroll and pension administration processes.
- Excellent stakeholder management and communication skills.
- Advanced Microsoft Excel skills and confidence using reporting and analytics tools.
- Experience driving process improvement and operational efficiencies.
- A commitment to delivering exceptional service and maintaining the highest standards of data accuracy and compliance.
We believe in looking after our people, and it shows. When you join Ipsum, you're not just taking a job, you're starting a career with real support behind it.
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Head of HR Admin & Systems employer: Ipsum Utilities Limited
Ipsum is an exceptional employer that prioritises the well-being and growth of its employees, offering a supportive work culture where career development is encouraged. As a HV Commissioning Engineer, you will benefit from competitive annual leave, access to professional qualifications, and a range of employee perks including mental health support and a discount club. With opportunities for overtime and a commitment to community engagement, working with Ipsum means being part of a team that values both your professional and personal life.
StudySmarter Expert Advice🤫
We think this is how you could land Head of HR Admin & Systems
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Ipsum Utilities Limited!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Ipsum Utilities Limited.
We think you need these skills to ace Head of HR Admin & Systems
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Ipsum Utilities Limited. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Ipsum Utilities Limited and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Ipsum Utilities Limited. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Ipsum Utilities Limited's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Ipsum Utilities Limited
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Ipsum Utilities Limited.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Ipsum Utilities Limited will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Ipsum Utilities Limited and how you would contribute to adapting HR strategies.
